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EXHIBIT A <br />SCOPE OF SERVICES <br />Santa Ana Public Works Cost Allocation Analysis: <br />Consultant shall prepare an OMB A -87 related indirect cost rate for the City's Public Works <br />Agency — Engineering Services Division (08617611 & 612). This indirect cost rate should include <br />an agency cost allocation plan and all appropriate indirect costs. The rate to be developed will <br />be for use in 2006/2007, 2009/2010, and 2013/2014. Per OMB A -87 guidelines, the rates must <br />be based on 2004/2005, 2007/2008, and 2011/2012 actual costs, respectively. <br />Steps Involved in the Calculation Process: <br />1. Determine Indirect vs. Direct Costs for the Public Works Agency (PWA) <br />A. Review the PWA actual expenditures and organizational charts. <br />B. Interview PWA staff to review assignments and positions of PWA staff. <br />C. Prepare an Agency wide OMB A -87 cost allocation plan that distributes <br />agency -wide indirect costs. <br />2. Determine Indirect vs. Direct Costs for the PWA Engineering Services Division <br />A. Review the PWA actual expenditures and organizational charts. <br />B. Interview with PWA staff to review assignments and positions of PWA staff. <br />C. Review reimbursement or charging records showing which staff had been <br />charged to projects directly to ensure costs are not double recovered. <br />3. Calculate Indirect Cost Rate in accordance with the guidelines and requirements <br />set forth in the Office of Management and Budget, Code of Federal Regulations, Title 2, <br />Subtitle A, Chapter II, part 225 — Cost Principles for State, Local, and Indian Tribal <br />Governments (previously OMB Circular A -87). <br />A. Preparation of an Engineering Services Division (08617611 & 612) Indirect <br />Cost Rate that includes all levels of documented indirect costs. <br />PROJECT SCHEDULE: <br />Gather project data <br />- February 4 — April 4, 2014 <br />Initial on -site meeting <br />- February 4, 2014 <br />On -site meetings <br />- February 4 —March 30, 2014 <br />Draft PW CAP /Div ICRP <br />- March 24, 2014 <br />Final Documents <br />- April 4, 2014 <br />251 -9 <br />