25H - AGMT - JANITORIAL SRVS - Laserfiche WebLink

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REQUEST FOR COUNCIL ACTION CITY COUNCIL MEETING DATE: FEBRUARY 4, 2014 TITLE: AGREEMENT AMENDMENT FOR JANITORIAL SERVICES CITY ANAGER RECOMMENDED ACTION CLERK OF COUNCIL USE ONLY: APPROVED ❑ As Recommended ❑ As Amended ❑ Ordinance on 18'Reading ❑ Ordinance on 2nd Reading ❑ Implementing Resolution ❑ Set Public Hearing For CONTINUED TO FILE NUMBER Authorize the City Manager and the Clerk of the Council to execute an agreement amendment with Commercial Cleaning Systems (formerly Pacific Building Care, Inc.) for janitorial services at the Santa Ana Regional Transportation Center (SARTC) in an amount not to exceed $160,000 and other City facility sites in an amount not to exceed $212,000, for a one -year period commencing July 1, 2013, subject to non - substantive changes approved by the City Manager and City Attorney. DISCUSSION The Finance & Management Services Agency - Building Maintenance Division oversees City facilities in order to maintain clean, safe, and properly functioning buildings. Janitorial services for the SARTC, Santa Ana Main Library, Newhope Learning Center, Santa Ana Police Athletic & Activity League (PAAL) program facility, Garfield Community Center and 13 park and recreation centers are provided through the Commercial Cleaning Systems agreement covering a total of 380,185 square feet. On August 3, 2009, the City Council authorized agreements with Commercial Cleaning System, (formerly Pacific Building Care, Inc.) for a two -year period, with provisions for three one -year renewals. Commercial Cleaning Systems has been attentive to its janitorial assignments, has expeditiously responded to service adjustments and has agreed to renew the agreement without an increase in pricing. Staff recommends approval of the final renewal to this agreement, which will allow time to competitively bid the services to commence July 1, 2014. The amendment to the agreement includes all cleaning and paper supplies. 25H -1