25B - AGMT - 800 MHZ COMMUNICATION SYS

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�. •. L0161111111 ilk _• •► CITY COUNCIL MEETING DATE: FEBRUARY 18, 2014 TITLE: LETTER OF AGREEMENT WITH COUNTY OF ORANGE RELATED TO THE NEXT GENERATION 800 MHZ COUNTYWIDE COORDINATED COMMUNICATIONS SYSTEM �Y CITY MANAGER CLERK OF COUNCIL USE ONLY: _••:• ❑ As Recommended ❑ As Amended ❑ Ordinance on 151Reading ❑ Ordinance on 2n'Reading ❑ Implementing Resolution ❑ Set Public Hearing For_ CONTINUED TO HI115CIEWN11 0 Authorize the City Manager to sign the attached letter committing the City to participate in the first phase of the new 800 MHz project and direct staff to identify funding in the FY 14 -15 budget in the amount of $143,399 for the replacement of backbone radio equipment associated with the Countywide Coordinated Communications System. DISCUSSION In 2001 final implementation was completed on an 800 MHz Countywide Coordinated Communications System to replace an antiquated UHF radio system for law enforcement, fire services, and public works. In 2009 the 800 MHz Countywide Coordinated Communications System (CCCS) Governance Committee directed Orange County Sheriff's Departments Communications to assess the future of the 800 MHz next generation system. It was determined that cost would prevent a complete system replacement and that an upgrade to the current system was more appropriate. A four phase migration plan was suggested, and the plan allowed for funding requirements to be spread out over many years, an expense shared by the CCCS partnership. Phase 1 addressed replacing critical obsolete backbone equipment. Completion of Phase 1 set direction for further improvements based on partnership interest, operational needs, technical requirements, and funding. Phases 2 through 4 include backbone equipment upgrades, which will be a shared expense between all cities /agencies. The upgrade will include the implementation of a P25 system, which is the FEMA and Department of Homeland Security recommended technology. The City of Santa Ana owns 1,040 radios used by multiple agencies, including the Police Department, Public Works, Planning and Building and Parks and Recreation. The purpose of the proposed letter of agreement is to ensure that all participating cities /agencies understand and concur with the plan to extend the life of the current Public Safety radio system and the need to begin collecting the funds to move forward. Santa Ana's commitment of funds to complete the first portion of the work will begin in FY 2014 -15. The total four year cost of the backbone equipment upgrades is included below. 25B -1