25B - AGMT - 800 MHZ COMMUNICATION SYS

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w. •. „ • • w CALIFORNIA Will COUNTY OF ORANGE 800 MHz Countywide Coordinated Communications System Governance Committee CHAIR, Matt Fanal, City Manager, City of Garden Grove Paul Emery, Assistant City Manager, City of Anaheim Irma Hernandez, Deputy City Manager, City of Orange Ignacio Ochoa, Interim Public Works Director, OC Public Works Mahesh Patel, Chief Information Officer, County Executive Office John Pietig, City Manager, City of Laguna Beach Brian Wayt, Senior Director, Sheriff - Coroner Department Letter of Agreement to proceed with 800 MHz CCCS Next Generation Protect This letter is a follow -up to the January 2014 Orange County City Manager Association meeting in which OCSD /Communications & Technology Division presented information regarding the plan to extend the life of the aging 800 MHz Countywide Coordinated Communications System (CCCS). This information was also presented to each City in personal meetings arranged by OCSD /Communications & Technology during the last quarter of 2013. Key points of this plan are as follows: Backbone Equipment — Replace end of life Quantar radios with new GTR -8000 radios over three fiscal years culminating in the final upgrade to a P25 system in 2018. (Partnership funded) Subscriber Equipment — Each city will replace obsolete portable and mobile radios and upgrade those that are capable of upgrade prior to P25 upgrade In 2018. (City funded) Dispatch Consoles — Cities with law enforcement dispatch consoles will need to replace these consoles prior to P25 upgrade in 2018 in order to maintain console priority feature. (City funded) As discussed in the January 2014 City Manager Association meeting, we are at the point where we need official concurrence from each City, Participating Agency and the County, regarding this plan and each City's commitment to provide the necessary funding to proceed. We are specifically asking for each City to sign and return this letter agreeing to provide the funding needed in FY 14/15 to move forward with the replacement of Quantar base radios forthe Northwest and Southwest radio cells. The required funding amount for FY 14/15 is identified in the 800 MHz CCCS Next Generation — Budget Estimates document provided at the January meeting and Included with this letter. The success of this plan will require the participation of all 34 Cities as well as the County and our Participating Agencies. Your signature on this letter will signify your City's agreement to provide the funding for the FY 14/15 portion of the plan and will authorize OCSD /Communications & Technology to proceed accordingly. We will provide an update at the January 2015 Orange County City Manager Association meeting and will follow that meeting with a request for another Letter of Agreement for the FY 15/16 dollar amount. Please direct any questions to 800 MHz CCCS Next Generation Project Manager Marten Miller at (714) 704- 7917, e -mail marten. in iller @comm.ocgov.coi in or OCSD /Communications & Technology Director Robert Stoffel at (714) 704- 7919, e -mail robe rt,stpffelPcomm.ocgov.com. Respectfully, Matt Fertal f City Manager, City of Garden Grove Chair, 800 MHz CCCS Governance Committee Cavazos, City Manager, City of Santa Ana Date Please sign and return this letter by January 20, 2014 to: Robert Stoffel, OCSD /Communications & Technology Director, 840 N. Eckhoff St., Suite 104, Orange, CA 92868 -1021 OCSD /COMMUNICATIONS & TECHNOLOGY DIVISION, 840 N. ECKHOFF STREET, SUITE 104; ORANGE, CA 92868.1021 25B -3