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REQUEST FOR <br />COUNCIL ACTION <br />CITY COUNCIL MEETING DATE: <br />FEBRUARY 18, 2014 <br />TITLE: <br />AMENDMENT TO THE AGREEMENT WITH <br />TATSUMI AND PARTNERS, INC., FOR ON- <br />CALL LANDSCAPE ARCHITECTURE <br />CONSULTING SERVICES <br />CITY MA14GER <br />RECOMMENDED ACTION <br />CLERK OF COUNCIL USE ONLY: <br />:--:• 11 <br />❑ As Recommended <br />❑ As Amended <br />❑ Ordinance on 1" Reading <br />❑ Ordinance on 2 "d Reading <br />❑ Implementing Resolution <br />❑ Set Public Hearing For <br />CONTINUED TO <br />FILE NUMBER <br />Authorize the City Manager and Clerk of the Council to execute a first amendment to the agreement <br />with Tatsumi and Partners, Inc., subject to nonsubstantive changes approved by the City Manager <br />and City Attorney, to provide additional on -call landscape architecture consulting services in the <br />amount of $67,349, for a total not -to- exceed amount of $367,349, expiring on June 30, 2015. <br />DISCUSSION <br />Approval of this recommended action will extend the professional services contract agreement with <br />Tatsumi and Partners, Inc., (Tatsumi) to include preparation of plans, specifications, and a cost <br />estimate (contract documents) for the Pacific Electric Park project, as is identified in the 2013/2014 <br />Capital Improvement Program. These contract documents will be used to competitively bid and <br />construct the project. <br />On March 2, 2009, the City Council authorized an agreement in the amount of $300,000 to Tatsumi to <br />provide on -call landscape architectural services. Tatsumi has provided high - quality professional <br />services for a variety of City projects, including the McFadden and Fairview Triangle bicycle rest <br />stops, the Edna Park improvements, and the Santiago Park Vernal Pool improvements. <br />The Public Works Agency requested a proposal from Tatsumi to prepare contract documents for the <br />Pacific Electric Park project under the existing on -call services agreement. Tatsumi's proposed fee for <br />this work is $216,346, which is $67,349 more than the contract's unexpended balance of $148,997. A <br />review of the proposed fee to the Scope of Work for this project determined that the fee is reasonable <br />and appropriate. With the exception of the Scope of Work and Compensation, all terms remain <br />unchanged, with the amended agreement remaining in effect until funds are expended or until the <br />agreement terminated. <br />ENVIRONMENTAL IMPACT <br />There is no environmental impact associated with this action. <br />25F -1 <br />