MGT OF AMERICA, INC. - 2013 - Laserfiche WebLink

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INSURANCL Kira m t- 'avuriti MA1' al f`3rJ:ED NTIL INSURANCE RFIRES —a CLERK OF COUNCIL ©! " DATE: 10 -1`7 AGREEMENT FOR STATE MANDATED COST REIMBURSEMENT SERVICES A -2013 -154 This Agreement is effective as of the 1" day of September, 2013 by the City of Santa Ana, a municipal corporation and charter City duly organized and existing under the constitution and laws of the State of California ( "City ") and MGT of America, Inc. ( "Consultant "), a California Corporation. RECITALS A. The City desires to retain a Consultant having special skill and knowledge in the field of preparing applicable State Mandate Reimbursement claims in order to maximize revenue to City, B. The City issued a Request for Proposals for said services on July 16, 2013 (RFP 13 -035) and based upon the proposals received, this contract is being awarded to Consultant. C, Consultant represents that Consultant is an independent contractor that has the knowledge and experience to prepare and submit such State Mandate Reimbursement claims on behalf of City. D, In undertaking the performance of this Agreement, Consultant represents that it is knowledgeable in its field and that any services performed by Consultant under this Agreement will be performed in compliance with such standards as may reasonably be expected from a professional consulting firm in the field. NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the terms and conditions hereinafter set forth, the parties agree as follows: 1. SCOPE OF SERVICES Consultant shall perform those services and provide those products as set forth in Exhibit A to this Agreement. The following terms shall apply to the terms and conditions set forth in Exhibit A: 1) City shall approve each clairn; 2) Claim shall be filed based upon proof of City costs; 3) Claim shall not be filed if costs do not exceed One Thousand Dollars ($1,000) per program per year. If data needed to file applicable claims is not provided by City in a timely manner Consultant cannot guarantee timely submission of claims, Consultant will file the claims with information obtained from City, Consultant shall only file claims for which adequate records or documentation has been provided by City. 2. TERM This Agreement shall commence on the date first written above and be effective for a three (3) year period with two (2) additional one -year options to renew at the City's discretion, unless terminated earlier in accordance with Section 15, below. The term of this Agreement may be