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15. ADDENDUM <br />Any subsequent changes in the RFP from the date of issuance to the date of submittal will result <br />in an addendum by the issuing office to those parties who have provided the proper notice of <br />interest in responding to the RFP. <br />16. DISCLOSURE <br />Any information, other than cost and price, which a vendor does not wish to have disclosed, <br />other than for the purpose of evaluation, should have each applicable sheet or part marked <br />"Confidential" — this data shall not be disclosed or duplicated, used or disclosed in whole or in <br />part for any purpose other than to evaluate the response; provided that: the contract is awarded <br />to this vendor, or as a result of or in connection with the submission of such information, the <br />City shall have the right to duplicate, use or disclose this information to the extent provided in <br />this contract. This restriction will not limit the City the right to use information contained <br />herein if it is obtained from another source. <br />17. FILING OF RFP PROTESTS <br />Bidders may file a "protest" of a RFP with the City's Purchasing Department. In order for a <br />Bidder's protest to be considered valid, the protest must: <br />1. Be filed in writing within five (5) business days of either the RFP posted date or <br />before 5:00 p.m. of the 5a' business day following the posting of Bid Results/Notice <br />of Intent to Award Contract on the City's website; <br />2. Clearly identify the specific irregularity or accusation; <br />3, Clearly identify the specific City staff determination or recommendation being <br />protested; <br />4. Specify, in detail, the grounds of the protest and the facts supporting the protest; and <br />5. Include all relevant, supporting documentation with the protest at time of filing. <br />If the protest does not comply with each of these requirements, it will be rejected as <br />invalid. If the protest is valid, the City's Purchasing Manager, or other designated <br />City staff member, shall review the basis of the protest and all relevant information. <br />The Purchasing Manager will provide a written decision to the protestor within <br />fourteen (14) calendar days. The protestor may then appeal the decision of the <br />Purchasing Manager to the Assistant Finance Director within five (5) calendar days <br />of the date of the written decision from the Purchasing Manager. The Assistant <br />Finance Director will provide a written decision to the protestor's appeal. The <br />decision from the Assistant Finance Director is final and no further appeals will be <br />considered. <br />25A-25 <br />