19C - DESTRUCTION OF RECORDS - Laserfiche WebLink

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CITY OF SANTA ANA OBSOLETE RECORDS DESTRUCTION SCHEDULE PERSONNEL SERVICES DEPARTMENT PERSONNEL SERVICES DEPARTMENT RECORD RECORD RECORD RECORD CATEGORY SERIES DESCRIPTION DATES ENROLLMENT Dental Insurance Employee dental insurance enrollment forms ** EE Separated June FORMS 2008 and prior (OFFICIAL) Flexible Spending, Enrollment forms for flexible spending program ** EE Separated June Section 125 2008 and prior Life Insurance Employee life insurance enrollment forms ** EE Separated June 2008 and prior Long -Term Employee Long -Term Disability Insurance EE Separated June Disability enrollment forms ** 2008 and prior Insurance Medical Insurance Employee medical insurance enrollment forms ** EE Separated June 2008 and prior EQUAL Employment and Personnel and employment records, including EE Separated June EMPLOYMENT personnel records application forms *, records pertaining to 2008 and prior OPPORTUNITY promotions * *, layoffs * *, terminations * *, salaries ** COMMISSION and training* (EEOC) Involuntary Personnel records of terminated employee ** EE Separated June termination 2008 and prior OFFICIAL Certification/ Request for Certification and /or reassignment EE Separated June PERSONNEL Reassignment forms which document and authorize hiring, 2008 and prior FILES Forms reassignment, or other employee actions. ** Certificates of Certificates issued to EE which show completion EE Separated June Training date of training class(es).* 2008 and prior Commendation Letters of commendation and /or other EE Separated June Letters congratulatory documents received by and /or 2008 and prior issued to EE.* Disciplinary Memorandums, letters, or other records of EE Separated June Actions proposed and /or implemented disciplinary 2008 and prior action(s). ** Doctor's Notes/ Notes /medical release forms, etc., submitted EE Separated June Medical Releases regarding employee's medical condition. ** 2008 and prior Drug Screen Test Pre - placement and drug screening authorization EE Separated June and acknowledgement form(s) and results of 2008 and prior drug screening. ** 19C -4