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REQUEST FOR <br />COUNCIL ACTION <br />CITY COUNCIL MEETING DATE: <br />MARCH 18, 2014 <br />TITLE: <br />CONTRACT AMENDMENT WITH <br />GALE SUPPLY COMPANY <br />FOR PAPER GOODS <br />(SPEC. NO. 14 -015) <br />CITY MANAGER <br />RECOMMENDED ACTION <br />CLERK OF COUNCIL USE ONLY: <br />❑ As Recommended <br />❑ As Amended <br />❑ Ordinance on 1" Reading <br />❑ Ordinance on 2nd Reading <br />❑ Implementing Resolution <br />❑ Set Public Hearing For <br />CONTINUED TO <br />FILE NUMBER <br />Amend the contract with Gale Supply Company to increase the aggregate limit by $3,100 for <br />paper goods in an annual amount not to exceed $28,100, subject to non - substantive changes <br />approved by the City Manager and City Attorney. <br />As part of the Finance and Management Services Agency efforts to reduce costs and provide <br />efficient and effective services, the Finance Central Stores Division entered into an agreement <br />with Shamrock Supply to establish and manage an inventory supplies consignment program. In <br />preparation for the consignment program, Police Department Jail staff ordered higher than <br />normal quantities of paper goods from Gale Supply Company to ensure the products would be <br />available during the transition period. As part of the payment reconciliation process to transition <br />into the consignment program, staff identified that an additional $3,100 payment to Gale Supply <br />Company is necessary to process the final invoice and close out the contract. As such, staff <br />recommends approval to increase the aggregate limit of the blanket order contract to issue the <br />final payment. <br />FISCAL IMPACT <br />Funds are available in the Police Department Jail Operations account (no. 01114475 - 63001). <br />G <br />Carlos Rojas <br />Acting Chief of Police <br />Police Department <br />sp <br />APPROVED AS TO FUNDS AND ACCOUNTS: <br />Francisco Gutierrez <br />Executive Director <br />Finance and Management Services Agency k <br />22C -1 <br />