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REQUEST FOR <br />COUNCIL ACTION <br />CITY COUNCIL MEETING DATE: <br />March 18, 2014 <br />TITLE: <br />AGREEMENT AMENDMENT FOR BELL <br />BUILDING MAINTENANCE COMPANY FOR <br />CUSTODIAL SERVICES AT SANTA ANA <br />PARK RESTROOMS IN DISTRICTS THREE <br />AND FOUR <br />CITY MANAGflR <br />RECOMMENDED ACTION <br />CLERK OF COUNCIL USE ONLY: <br />APPROVED <br />❑ As Recommended <br />❑ As Amended <br />❑ Ordinance on 18` Reading <br />❑ Ordinance on 2nd Reading <br />❑ Implementing Resolution <br />❑ Set Public Hearing For <br />CONTINUED TO <br />FILE NUMBER <br />Authorize the City Manager and Clerk of the Council to execute an agreement amendment, with <br />Bell Building Maintenance Company to increase the agreement amount by $12,000 for a total <br />amount not to exceed $88,389 and extend the agreement to May 31, 2014, subject to non - <br />substantive changes approved by the City Manager and City Attorney. <br />DISCUSSION <br />In May, 2012 the, City entered into an agreement with Bell Building Maintenance for custodial <br />services of Santa- Ana park restrooms in districts three and four of the city. The agreement <br />included a 10% contingency for unforeseen circumstances. The City has expended the <br />contingency funds and is requesting an agreement amount increase to service two additional <br />restrooms that came into existence during the term of the agreement, continue services through <br />the extended term and to replace restroom fixtures damaged by vandalism. Additionally, the <br />agreement's term concludes on May 21, 2014. An agreement extension to May 31, 2014 is being <br />requested to have the agreement end -date coincide with the month -end. The City has issued a <br />request for proposals for a new term, which is expected to be awarded on May 20, 2014 and <br />commence on June 1, 2014. <br />FISCAL IMPACT <br />Funds are available in the Park Services M &R Buildings and Grounds account (no. 01113250 <br />62320). <br />Gerardo Mouet, <br />Executive Director <br />Parks, Recreation and Community <br />Services Agency <br />APPROVED AS TO FUNDS AND ACCOUNTS: <br />Francisco Gutierrez, <br />Executive Director <br />Finance and Management Services Agency /i <br />Exhibit 1: Agreement Amendment 25A-1 <br />