25D - AGMT - JANITORIAL SRVS - Laserfiche WebLink

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REQUEST FOR COUNCIL ACTION CITY COUNCIL MEETING DATE: MARCH 18, 2014 TITLE: AMENDMENT TO AGREEMENT FOR JANITORIAL SERVICE CITY MANAGER RECOMMENDED ACTION CLERK OF COUNCIL USE ONLY: .0 R ❑ As Recommended ❑ As Amended ❑ Ordinance on 1s' Reading ❑ Ordinance on 2 "d Reading ❑ Implementing Resolution ❑ Set Public Hearing For CONTINUED TO FILE NUMBER Authorize the City Manager and the Clerk of the Council to execute the attached amendment to the agreement with Bell Building Maintenance, Inc. for janitorial services at: City Hall, Bridge, Ross Annex, Corporation Yard Buildings: A, J, Stores and PW Admin, Santa Ana Police Athletic Activity League facility, and Centennial Training Center in an annual amount not to exceed $194,040, subject to non - substantive changes approved by the City Manager and City Attorney. DISCUSSION The Finance and Management Services Agency Building Maintenance Division oversees City facilities in order to maintain clean, safe, and properly functioning buildings utilized by City employee's and the public. In addition, Janitorial services for City Hall, Bridge, Ross Annex and the Corporate Yard are serviced through a hybrid approach of City staff and Bell Building Maintenance, Inc. janitorial service contract employees. On August 3, 2009, the City Council authorized an agreement with Bell Building Maintenance, Inc., for a two year period, with provisions for three one -year renewals. This amendment will approve service through June 30, 2014, and provide for a reconciliation of all final expenditures while staff prepares a new request for janitorial services. The agreement includes staffing costs and all supplies required for the provision of service. Bell Building Maintenance Inc. has performed satisfactorily and has agreed to renew the agreement with no increase in pricing. Staff recommends the third and final renewal to this agreement. 25D -1