29B - AUTHORIZE CM RENEW AGMTS - Laserfiche WebLink

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REQUEST FOR COUNCIL ACTION CITY COUNCIL MEETING DATE: MARCH 18, 2014 TITLE: AUTHORIZE CITY MANAGER TO EXERCISE OPTION TO RENEW CONTRACTS ON PREVIOUSLY APPROVED AGREEMENTS CITY MANAGER RECOMMENDED ACTION CLERK OF COUNCIL USE ONLY: ❑ As Recommended ❑ As Amended ❑ Ordinance on I" Reading ❑ Ordinance on 2nd Reading ❑ Implementing Resolution ❑ Set Public Hearing For CONTINUED TO V -1-1Y FILE NUMBER 1. Authorize the City Manager to exercise the options to renew as provided for in the agreements identified in Exhibit A. 2. Authorize the City Manager, Clerk of the Council and City Attorney to execute the options to renew and Letters of Renewal as provided for in the agreements DISCUSSION In alignment with the City's Strategic Plan of creating a culture of efficiency, innovation and transparency, City staff is seeking approval to authorize the City Manager to exercise the option to renew contracts on existing contracts that have been previously approved by the City Council. The authority and approval to renew contract amendments will streamline processes. Current practice requires staff to generate an agenda report for each option to extend contracts and place on the City Council agenda for re- approval. The streamline practice proposed will allow staff and the City Manager to determine if the option to extend should be exercised. It is important to note that authority is sought on contracts that have been previously approved by City Council and include an option to renew; this is not a request for blanket authority on any other contracts. Exhibit A is a listing of all agreements with options to extend contracts. FISCAL IMPACT Funds encumbered for when initially approved by the City Council. There is no additional fiscal impact associated with this action. Attachment: List of Contracts 2913-1