65A - RPT 18-MTH ASSESSMENT SUNSHINE ORD

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Eighteen -Month Assessment of Sunshine Ordinance April 1, 2014 Page 4 Assessment — By Council action on June 17, 2013, the date that the Strategic Plan was to be provided to the Council for approval was changed from November 2013 to the end of FY2013 -14 in order to accommodate the schedule for the community engagement and other aspects of the development of the plan. In the current schedule for the 5 -year Strategic Plan, the plan is to be presented to the Council for consideration in March 2014. As a result, the Mayor and City Council, the City Manager, staff and the community worked diligently to develop a five -year Strategic Plan. The mission, "To deliver efficient public services in partnership with our community which ensures public safety, a prosperous economic environment, and opportunities for our youth, and a high quality of life for residents," serves as the foundation for the City's seven goals. The goals are Community Safety; Youth, Education, Recreation; Economic Development; City Financial Stability; Community Health, Livability, Engagement and Sustainability; Community Facilities and Infrastructure; and Team Santa Ana allow the City to align its efforts and resources to accomplish goals and achieve positive progress for the community of Santa Ana. The Strategic Plan includes a total of 145 strategies of which 106 are currently funded within the budget. In order to prioritize and allocate funding to the remaining 39 unfunded strategies, staff has prepared a matrix. The matrix identifies funding priorities in three categories; consensus (6 to 7 stars), general consensus (5 stars) and all others (1 to 4 stars) in descending priority. It is important to emphasize that the unfunded consensus strategies are equivalent to the $2M included in the revised five -year budget forecast approved by the Mayor and Council at the February 4t" City Council meeting. General consensus and all other remaining unfunded strategies add up to $3.25M. The strategic plan is a living document which features a framework that can be adjusted based on the current needs of the community. On a periodic basis, the City will provide updates on the progress and performance of each goal, objective, and strategy. As such, the plan may be modified to ensure that stated goals are aligned with the needs of the community. Furthermore, with the adoption of the 5 -year strategic plan, the strategic planning and budgeting process are now linked to assure that the City's budget reflects City Council and community priorities. On March 18, 2014, the City Council adopted the 5 -year strategic plan. With the development and implementation of the strategic plan, the City of Santa Ana reaffirms its commitment to continue to provide exceptional services and programs to its community. Community Budget Meetings (Section 2 -157) Description - Community meetings would be established no later than March and October of each calendar year as well as any written meeting requests signed by at least 30 residents. Each meeting would provide to share information or discuss the following: 1. Provide an educational overview of the City's budget structure. 2. Provide an overview and status update on the City's existing budget. 3. Provide a general financial assessment in terms of the City's fiscal year end position as well as the current fiscal status in terms of revenues and expenditures. 65A -4