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REQUEST FOR <br />COUNCIL ACTION <br />CITY COUNCIL MEETING DATE: <br />APRIL 15, 2014 <br />TITLE: <br />CONTRACT AMENDMENT <br />AND AWARD FOR OFFSET <br />PRINTING SERVICES <br />(SPEC. NO. 14 -005) <br />CITY MANA _R <br />RECOMMENDED ACTION <br />CLERK OF COUNCIL USE ONLY: <br />APPROVED <br />❑ As Recommended <br />❑ As Amended <br />❑ Ordinance on 1"Reading <br />❑ Ordinance on 2n'Reading <br />❑ Implementing Resolution <br />❑ Set Public Hearing For <br />CONTINUED TO <br />FILE NUMBER <br />1. Amend the contract with Anytime Printing for offset printing services by $8,000 for a <br />total amount not to exceed $33,000. <br />2. Award a contract to Mekong Printing, dba MK Printing, for offset printing services for a <br />three -year period in an annual amount of $80,000, with provisions for two one -year <br />renewals exercisable by the City Manager, subject to non - substantive changes <br />approved by the City Manager and City Attorney. <br />DISCUSSION <br />The Finance and Management Services Agency Central Services Division supports all City <br />Departments with the duplication and printing of City stationery, forms, flyers, and various other <br />print requests. Print requests of less than 5,000 copies are produced in -house and larger volume <br />requests are produced through third party vendors. Utilizing third party vendors is a cost effective <br />method of producing high volume requests given the vendors large scale equipment. The <br />contract for offset printing services is designed to provide quality products in a timely manner and <br />at a significant savings based on quantity pricing. <br />The notice soliciting proposals was advertised on February 21, 2014 on the City's online bid <br />management and publication system. A summary of the solicitations and proposals received is <br />as follows: <br />18 Vendors notified <br />4 Santa Ana Vendors notified <br />11 Vendors downloaded the solicitation <br />6 Proposals received <br />2 Proposals received from Santa Ana vendors <br />Proposals were received, opened March 6, 2014 and evaluated (Exhibit 1). Proposals were <br />evaluated based on the specifications, quality of print samples, pricing and references provided. <br />22A -1 <br />