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REQUEST FOR <br />COUNCIL ACTION <br />CITY COUNCIL MEETING DATE: <br />April 15, 2014 <br />TITLE: <br />AGREEMENT RENEWAL WITH INFOR (US) <br />INC FOR FINANCIAL SYSTEM <br />MAINTENANCE, SERVICES, AND <br />SOFTWARE ( (A 4-4 A- 2008 -037) <br />f l../ f <br />CITY MANAGER <br />f7Xeii-ir, l-IT, 1 z1114�7T�Li7►I <br />CLERK OF COUNCIL USE ONLY: <br />❑ As Recommended <br />❑ As Amended <br />❑ Ordinance on 1s` Reading <br />❑ Ordinance on 2nd Reading <br />❑ Implementing Resolution <br />❑ Set Public Hearing For <br />CONTINUED TO <br />FILE NUMBER <br />Authorize renewal of agreement no. A- 2008 -037 with Infor (US) Inc., formerly Lawson Software <br />Americas, Inc. for maintenance, service, and software for the Lawson financial system in an amount <br />not to exceed $200,000 annually for a three year period, subject to non - substantive changes <br />approved by the City Manager and City Attorney. <br />DISCUSSION <br />On March 3, 2008, the City Council approved an agreement with Lawson Software Americas, Inc. to <br />purchase the Lawson financial system. The system went live in September 2009 and replaced a <br />legacy mainframe system that was over 20 years old, no longer supported, and was not meeting the <br />City's financial requirements. The Lawson system is an enterprise system used by all City <br />departments to process, track, and report on the City's financial information and transactions. Key <br />functions include general ledger, grant management, projects and activities, accounts payable, cash <br />management, billing, accounts receivable, asset management, requisitions, purchase orders, <br />inventory, business intelligence and reporting. <br />The agreement provides for an annual software maintenance and support plan that entitles the City to <br />receive software updates and technical support services. In addition, staff is requesting funding for <br />additional Lawson professional services and software licenses required to maintain, optimize, and <br />improve the system and City processes to maximize staff efficiency. Lawson Software Americas, Inc. <br />was acquired by Infor (US) Inc. in 2011. <br />FISCAL IMPACT <br />Funds are available in the Finance Management Lawson Contract Services account (accounting unit - <br />account no. 10910141 - 62300). <br />Francisco Gutier <br />Executive Director ( <br />Finance and Management Services Agency l6 <br />Exhibit: 1. Excerpt of Agreement A- 2008 -037, 2. Services Work Order <br />2513-1 <br />