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REQUEST FOR <br />COUNCIL ACTION <br />CITY COUNCIL MEETING DATE: CLERK OF COUNCIL USE ONLY: <br />APRIL 15, 2014 <br />TITLE APPROVED <br />AGREEMENTS WITH JOSEPH C. ❑ As Recommended <br />TRUXAW AND ASSOCIATES, INC. AND [] Amended <br />COAST SURVEYING INC. TO PROVIDE El O Ordinance on 1 st Reading <br />El Ordinance on 2ntl Reading <br />CONSTRUCTION SURVEYING ❑ Implementing Resolution <br />SERVICES ❑ Set Public Hearing For <br />CONTINUED TO <br />...✓ FILE NUMBER <br />CITY MANAG <br />RECOMMENDED ACTION <br />Authorize the City Manager and Clerk of the Council to execute agreements with Joseph C. <br />Truxaw, Inc., and Coast Surveying, Inc., subject to nonsubstantive changes approved by the City <br />Manager and City Attorney, to provide as- needed construction surveying services, for a 26 -month <br />term expiring June 30, 2016, with the option to extend for two additional one -year terms by written <br />authorization of the City Manager and the City Attorney, for a maximum of four years, in an amount <br />not to exceed $250,000 each. <br />DISCUSSION <br />Approval of this recommended action will allow the City to enter into agreements with Joseph C. <br />Truxaw, Inc., and Coast Surveying, Inc., to provide as- needed construction surveying services for <br />capital improvement projects. Construction surveying is a crucial step in ensuring that construction <br />improvements are built according to plan. In addition, survey crews are responsible for restoring <br />survey monuments and street centerline records after the streets have been disturbed by <br />construction activities, as required by the Business and Professions Code of the State of California <br />(Code). <br />Several street, water /sewer, and facility improvement projects are identified in the City's Capital <br />Improvement Program, and are expected to be constructed in the upcoming years. Most of these <br />projects will require construction surveying services; however, there is only one City surveyor. To <br />keep up with the workload and to perform tasks required by the Code, it is necessary to retain the <br />services of land surveying firms to supplement the efforts of the City's survey staff. Additionally, <br />the survey firms will assist City staff by providing supplemental map checking services. <br />On November 4, 2013, a Request for Proposals was issued to solicit qualified consulting firms to <br />perform construction surveying services. Fifteen proposals were submitted by the December 2, <br />2013 due date. A committee consisting of four Public Works Agency staff members evaluated the <br />proposals. Each proposer was rated according to its qualifications, experience, and capacity to <br />25E -1 <br />