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REQUEST FOR <br />COUNCIL ACTION <br />CITY COUNCIL MEETING DATE: <br />APRIL 15, 2014 <br />TITLE: <br />CONTRACTS RENEWAL FOR VARIABLE <br />FREQUENCY DRIVES AND MOTOR CONTROL <br />CENTER UPGRADES FOR WATER SYSTEM <br />PUMPS (SPEC NO. 12 -015) <br />CITY MANAGE <br />RECOMMENDED ACTION <br />CLERK OF COUNCIL USE ONLY: <br />FANNOGIT /AW <br />❑ As Recommended <br />❑ As Amended <br />❑ Ordinance on 1"Reading <br />❑ Ordinance on 2n'Reading <br />❑ Implementing Resolution <br />❑ Set Public Hearing For <br />CONTINUED TO <br />FILE NUMBER <br />Renew the contracts for variable frequency drives and motor control center upgrades in an <br />aggregate amount of $500,000, subject to non - substantive changes approved by the City <br />Manager and City Attorney, with the following vendors: <br />Vendor: Location: <br />Carter Industrial Automation, Inc. Los Alamitos <br />Academy Electric, Inc. Orange <br />Hydro Industrial Electric Corp. Redlands <br />DISCUSSION <br />On March 12, 2012, a notice inviting bids was advertised for variable frequency drives and motor <br />control center upgrades. Of the six bids received, staff recommended awarding contracts to the <br />three vendors with the lowest bids, to allow for competitive quotes on any given job. On May 7, <br />2012, Council approved the award of contracts to Carter Industrial Automation, Inc., Academy <br />Electric, Inc., and Hydro Industrial Electric Corp., for a one -year period with provision for two one - <br />year renewals. The first one -year renewal was approved by Council on April 15, 2013. Staff is <br />recommending approval of this second contract renewal. Carter Industrial Automation, Inc., and <br />Academy Electric, Inc., have agreed to renew their contracts without an increase in price, while <br />Hydro Industrial Electric Corp. raised their hourly rates by one percent. The aggregate contract <br />amount of $500,000 is based on expenditure projections for this final contract period. <br />The Public Works Agency operates 20 active water wells and seven water pumping stations to <br />supply the City's drinking water. In order to maintain a smooth running water system, staff has <br />upgraded many of the water facilities with Variable Frequency Drives (VFDs) and Motor Control <br />22B -1 <br />