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<br />. <br />When the participant requests to add a new household member who is at least 6 years of age, or <br />who is under the age of 6 and has an SSN, the participant must provide the complete and <br />accurate SSN assigned to each new member at the time of re-examination or recertification or <br />interim re-examination, in addition to the documentation required to verify it. The PHA will not <br /> <br />add the new household member until such documentation is provided. <br />When a participant requests to add a new household member who is under the age of 6 and has <br />not been assigned an SSN, the participant must provide the SSN assigned to each new child and <br />the required documentation within 90 calendar days of the child being added to the household. <br />A 90-day extension will be granted if the PHA staff deter <br />as delayed processing of the SSN application by the SSA, natural disaster, fire, death in the <br />family, or other emergency). During the period the PHA is awaiting documentation of the SSN, <br />the child will be counted as part of the assisted household. <br />SAHA Policy <br /> <br />SAHA will grant one additional 90-day extension if needed for reasons beyond the <br />participants control such as delayed processing of the SSN application by the SSA, natural <br />disaster, fire, death in the family, or other emergency. <br /> <br />Social security numbers must be verified only once during continuously-assisted occupancy. <br />Documentation provided must in the acceptable form as stated above and the SAHA staff will <br />verify the social security number for each new household member only once during continuously <br />assisted occupancy. <br />SAHA Policy <br /> <br /> SAHA will verify each disclosed SSN by: <br />Obtaining documentation from applicants and participants that is acceptable as <br />evidence of social security numbers <br />Making a copy of the original documentation submitted, returning it to the individual, <br />and retaining a copy in the file <br />discretion, remove and destroy copies of documentation accepted as evidence of social security <br />numbers. The retention of the EIV Summary Report or Income Report is adequate <br /> <br />SAHA Policy <br /> <br />remove and destroy copies of documentation accepted as evidence of social security <br />numbers. <br /> <br /> <br />04/01/14 <br />Page 7-10 <br /> <br />