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Kevin O'Rourke added that it should be someone who is recognized in the transportation field and has a good reputation. Vince Sarmiento commented that he has seen large firms bring in special firms that have an expertise in whatever is necessary at the time. However, we need someone soon. Michele Martinez mentioned that the City needs to start the process soon to hire a permanent lobbyist. Vincent Sarmiento asked that staff give the Committee recommended guidelines and options on what would be best for the permanent lobbyist. Mr. Sarmiento noted that other agencies get detailed analysis from their lobbyists including regular meetings with staff. He added that state and federal lobbyists as well as the League of California Cities should be represented at the Committee meetings. Kevin O'Rourke agreed and cited the Fairfield model in which the lobbyist attended meetings in person or by phone and provided regular updates. Mr. O'Rourke asked the Committee members to share with staff the names of lobbyists they have encountered in other agencies and they have been impressed with. Staff will provide the Committee with a proposal to include some models, options and what other cities are spending for the Committee's review. Mark Lawrence assured the Committee that they would have the opportunity to review the questions for the RFP ahead of time. 4. Establishment of Bylaws Update Sonia Carvalho reported that staff is preparing bylaws for every Council Committee. These will be presented as a resolution to the entire City Council for approval. She asked the Committee for any specific items that should be included in the bylaws for the Legislative Committee. Councilmember Sarmiento mentioned that the bylaws need to specify that the Council Committee has the authority to send legislative letters on behalf of the City Council. He added that we should require lobbyists to provide an analysis with every request for legislative letters. Staff asked if the Committee should become an ad hoc committee since it only consists of two members. Sonia Carvalho mentioned that an ad hoc does not have the authority to take action on behalf of the Council and that it's only formed for a limited period of time. It will remain as a Council Committee because it needs to oversee the lobbyist contracts and is taking a position on legislative matters that are immediate. Mark Lawrence asked the Committee for input on how the current communication system with the Committee is working when requests for Legislative City Council Committee Minutes September 9, 2013, Page 2