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County of Riverside Request for Quote # PUARC -1200 Purchasing & Fleet Services Closing Date: 10/11/2011 @1:30 P.M. INSTRUCTIONS TO BIDDERS I. Vendor Registration — Unless stated elsewhere in this document, vendor must register online at www.Purchasing.eo.riversidecaus and htto:/ /http: / /www.L)ublicourchase.com/ /with all current Vendor information, to be registered on the County's database. II. For all RFQ's Riverside County's Purchasing website will post a letter of notification on its website, and will provide a direct link to PublicPurchase.com. III. Format - Use the electronic format provided by PublicPurehase.eom. If submitting more than one bid, separate the bid documents. IV. Prieioa/Deliverv/Terms/Tax - All pricing shall be quoted F.O.B, destination, (e.g., cash terms less than 20 days should be considered net) excluding applicable tax, which is a separate line item. The County reserves the right to designate method of freight. The County pays California Sales Tax and is exempt from Federal excise tax. In the event of an extension error, the unit price shall prevail. V. Other Terms and Conditions - The terms and conditions as indicated in this document and /or attached are hereby included with full force and like effect as if set forth herein. Copies of the applicable Terms and Conditions may be obtained by contacting Riverside County Purchasing at the number shown above and requesting a copy be faxed or mailed to you. VI. Period of Firm Pricing - Unless stated otherwise elsewhere in this document, prices shall be firm for 90 days after the closing date, and prior to an award being made. VII. Specification /Changes - Wherever brand names are used, the words "or equal' shall be considered to appear and be a part of the specification, If you are quoting another make or model, cross out our nomenclature and insert yours. If no make or model is stipulated, insert yours. Attach applicable specifications and/or brochures, Variations in manufacturers, design, etc, may be acceptable, bidders are encouraged to offer them as alternatives; however, the County reserves the right to reject those alternatives as non- responsive. VIII. Recycled Material - Wherever possible, the County of Riverside is looking for items made 'from, or containing in part, recycled material. Bidders are encouraged to bid items containing recycled material as an alternative for the items specified; however, the County reserves the right to reject those alternatives as non- responsive. IX. Method of Award - The County reserves the right to reject any or all offers, to waive any discrepancy or technicality and to split or make the award in any manner determined by the County to be most advantageous to the County. The County recognizes that prices are only one of several criteria to be used in judging an offer and the County is not legally bound to accept the lowest offer. X. Return of Bid /Closing Date/Return to - The bid response shall be submitted electronically to PublicPumhase.com by 1:30 p.m. on the closing date listed above. Bid responses not received by County Purchasing by the closing date and time indicated above will not be accepted. The County will not be responsible for and will not except late bids due to slow interact connection, or incomplete transmissions. XI Local Preference - The County of Riverside has adopted a local preference program for those bidders located within the County of Riverside. A five percent (5 %) price preference may be applied to the total bid price during evaluation of the bid responses, To qualify as a local business, the business must have fxed offices within the geographical boundaries of Riverside County and must credit all sales taxes paid resulting from this RFQ to that Riverside County location. or XIL Disabled Veteran Business Enterprise Preference - The County of Riverside has implemented a Disabled Veteran Owned Business preference policy. A three percent (3 %) preference shall be applied to the total bid price of all quotes /bids /proposals received by the County from certified disabled veterans owned businesses. If the bid is submitted by a non- Disabled Veteran owned business, but lists subcontractors that are identified and qualified as Disabled Owned Business, the total bid price will be adjusted by 3% of the value of that subcontractor's portion of the bid IF CHECKED, THE FOLLOWING DOCUMENTS HEREBY MADE PART OF THIS RFQ X APPENDIX "A" —PLANS/DRAWINGS —SAMPLES X EXHIBITS (A) X ATTACHMENT (Product List) 4116 -110 Special Conditions /Response _#116 -130 Equipment Information Sheet X 4116 -260 Local Business Qualification Affidavit #116 -310 Boilerplate, Contract IF CHECKED, THE FOLLOWING GENERAL CONDITIONS ARE INCLUDED WITH FULL FORCE AND LIKE EFFECT AS IF SET FORTH HEREIN X #116 -200 General Conditions X #116 -210 General Conditions Materials and /or Services _4116 -230 General Conditions - Equipment _ #116 -220 General Conditions - Public Works 9116 -240 General Conditions - Personal /Professional Service To access any of these General Conditions go to www .nurchasing.co.riverside.ea.us, located in Vendor Registration /Bidding Opportunities. If an addendum is issued for this procurement, it will be the vendor's responsibility to retrieve all applicable addendum(s) from the Public Purchase website. Form 9 116 -101 RFQ Public Purchase Revision 04/12/11