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XX. <br />XXI <br />B. Past Performances (25 %) <br />1. Past record of performance on contracts of similar size and scope with Santa Ana or <br />other governmental agencies including such factors as reliability, adherence to <br />specifications and compliance with contract terms and conditions <br />2. Past record of performance on requests for extra work, including ability to accurately <br />bid jobs, cost competitiveness, and quality of work <br />3. Acceptable, verifiable references and site reviews <br />C. Cost of Proposal (50 %) <br />1. Cost of base proposal <br />2. Cost of specialized services <br />Based upon the foregoing criteria, all proposals shall be ranked by score. Only those proposals <br />receiving a score above 70 will be considered for award. The City reserves the right to award the <br />contract to any proposer with a score above 70. <br />FOLLOW -UP OF EVALUATION PROCESS BY CONTRACTOR <br />Contractors may follow up on the evaluation of the proposals by contacting Frank Hernandez via <br />email at fhernandez @santa- ana.org. <br />The proposals will be reviewed by a committee of City team members. The committee will evaluate <br />proposers based on the response to the RFP and the City evaluation criteria set forth above. A <br />final score will be calculated for each submitted proposal and used to rank the proposers. The <br />committee may interview the top tier of proposers and recommend award of the contract to the <br />proposer who will provide the best quality service at minimum cost to the City. The City reserves <br />the right to negotiate pricing and for additional terms. City reserves the right to begin negotiations <br />and enter into a contract without interviews or further discussions. <br />PUBLIC RECORDS <br />Proposals will become public record after award of contract. Proposer information identified as <br />proprietary information shall be maintained confidential, to the extent allowed under the California <br />Public Records Act. <br />PROTESTS <br />Bidders may file a "protest" of a RFP with the City's Purchasing Department. In order for a Bidder's <br />protest to be considered valid, the protest must: <br />A. Be filed in writing within five (5) business days of either the RFP posted date or before 5:00 <br />p.m. of the 5th business day following the posting of Bid Results /Notice of Intent to Award <br />Contract on the City's website; <br />B. Clearly identify the specific irregularity or accusation; <br />C. Clearly identify the specific City staff determination or recommendation being protested; <br />D. Specify, in detail, the grounds of the protest and the facts supporting the protest; and <br />Include all relevant, supporting documentation with the protest at time of filing. <br />Districts 1 and 3 Park Landscape RFP <br />Page 9 <br />