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2010/11- 2014 -15 CITY OF SANTA ANA CONSOLIDATED PLAN I 2014/15 <br />ACTION PLAN <br />MONITORING <br />Below are the standards and procedures that the City will use to monitor activities funded <br />during 2014 -2015. The goal of the City's monitoring program is to ensure long -term <br />compliance with respective program requirements, including minority business outreach. <br />COMMUNITY DEVELOPMENT BLOCK GRANT: Most CDBG funded activities, including those carried <br />out by subrecipients, are required to submit quarterly reports to the City. Housing and <br />public improvement project reports provide a description of project progress and dates for <br />milestones such as a completion date. Service providers are required to include <br />information on clients served, program progress, and outcome measurements. City staff <br />also has an on -site monitoring program to review performance, quality of services, and <br />grant administration provided by subrecipients. In addition to ensuring CDBG- funded <br />activities are being carried out in an effective manner, monitoring is used to ensure the <br />timely expenditure of CDBG resources. <br />EMERGENCY SOLUTIONS GRANT: The same standards utilized for CDBG subrecipients are used to <br />monitor ESG agencies. Occasionally desk monitoring may also be conducted. <br />HOME: A HOME project - monitoring plan has been developed and implemented by the City. <br />In compliance with HOME regulations, this plan calls for an annual on -site visits to <br />subrecipients. During these visits staff will sample tenant files to review household income, <br />rent levels and lease information to ensure compliance with HOME regulations and <br />applicable affordability covenants. Staff will also review respective administrative <br />procedures to ensure compliance with the City's Affirmative Marketing and Minority <br />Outreach program. Finally, staff will continue to conduct periodic housing quality standards <br />inspections as required by HUD program regulations. <br />For ownership rehabilitation and assistance activities, the Plan calls for the City to continue <br />its existing underwriting procedures that are designed to ensure participant eligibility and <br />property standards compliance. The City will also continue its efforts to provide contract <br />opportunities for minority /women owned businesses. These efforts will be reported as part <br />of the comprehensive Consolidated Annual Performance Report submitted to HUD. <br />In addition to quarterly, annual and project close out reports, the City monitors all HUD - <br />funded programs with the assistance of the Finance Department to ensure all federal funds <br />are spent in a timely manner. Finally, HUD's Integrated Disbursement and Information <br />04/25/2014 39 <br />