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employee has been previously paid, effective the first day of the month following <br />the date of completion of the length of service for such advancement as provided <br />in Exhibit B of this Agreement. <br />B. Merit Advance. An officer or employee shall be considered for advancement <br />from Step "D" to Step "E" upon the completion of the required length of service <br />as provided in Section 4.2 and Exhibit A of this Agreement. The effective date of <br />such merit increase, if granted, shall be on the first day of the month following the <br />completion of such required length of service. Advancement to Step "E" may be <br />granted only for continued meritorious and efficient service and continued <br />improvement by the officer or employee in the effective performance of the duties <br />of his or her position. Such merit advancement shall require the following: <br />There shall be on file in the office of the chief personnel officer a copy of <br />each periodic efficiency or performance report required to be made on the <br />officer or employee by the Santa Ana Municipal Code and /or the City <br />Manager during the period of service time of such officer or employee <br />subsequent to this last salary advancement. <br />2. The Police Chief, at least twenty (20) calendar days prior to the <br />anticipated completion of such officer's or employee's required length of <br />service, shall file with the City Manager a statement recommending the <br />granting or denial for the merit increase and supporting such <br />recommendations with specific reasons therefore. <br />3. No advancement in salary above Step "D" shall become effective until <br />approved by the City Manager, except when placement on a salary step <br />above Step "D" results from promotion under the provisions of Section 4.9 <br />of this Article. <br />C. Length of Service Required When Advancement Denied. When an officer or <br />employee has not been approved for advancement to the merit step E, he or she <br />may be reconsidered for such advancement after the completion of three (3) <br />months of additional service and shall be reconsidered for such advancement after <br />the completion of six (6) months of additional service. This reconsideration shall <br />follow the same steps and shall be subject to the same actions as provided in <br />Subparagraphs B (2) and B (3) of this Section. <br />4.8 Reduction in Salary Steps. Any officer or employee who is being paid on merit step E <br />may be reduced to Step "D" of the appropriate salary range, upon the recommendation of <br />the Police Chief, and the approval of the City Manager. Procedure for such reduction <br />shall follow the same procedure as outlined for merit advancements in Section 4.7 above, <br />and such officer or employee may be considered for re- advancement under the same <br />provisions as contained in Subsection C of Section 4.7. <br />12 <br />