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REQUEST FOR <br />COUNCIL ACTION <br />CITY COUNCIL MEETING DATE: <br />MAY 20, 2014 <br />TITLE: <br />ORDER FORM WITH INFOR (US) INC <br />FOR FINANCIAL SYSTEM SOFTWARE <br />LICENSES (A- 2008 -037) <br />CITY MANAGER <br />CLERK OF COUNCIL USE ONLY: <br />APPROVED <br />❑ As Recommended <br />❑ As Amended <br />❑ Ordinance on 1s` Reading <br />❑ Ordinance on 2nd Reading <br />❑ Implementing Resolution <br />❑ Set Public Hearing For <br />CONTINUED TO <br />FILE NUMBER <br />RECOMMENDED ACTION <br />Authorize an order form with Infor (US) Inc., formerly Lawson Software Americas, Inc., against <br />agreement no. A- 2008 -037 for Lawson financial system software licenses in an amount not to exceed <br />$159,610 and maintenance not to exceed $31,922, with two one year maintenance renewals in <br />accordance with the terms of the order form, subject to non - substantive changes approved by the <br />City Manager and City Attorney. <br />DISCUSSION <br />On March 3, 2008, the City Council approved an agreement with Lawson Software Americas, Inc. to <br />purchase the Lawson financial system. The system went live in September 2009 and is used by all <br />City departments to process, track, and report on the City's financial information and transactions. <br />Key functions include general ledger, grant management, projects and activities, accounts payable, <br />cash management, billing, accounts receivable, asset management, requisitions, purchase orders, <br />inventory, business intelligence and reporting. <br />In 2012, Lawson was purchased by Infor, a global provider of enterprise resource planning systems. <br />In a recent collaborative system review between the City and Infor /Lawson, the review identified the <br />need to purchase additional licenses to meet the current and future business needs of the City. <br />As such, Staff recommends processing an order for additional Lawson software licenses required to <br />meet City requirements. The master Lawson agreement (A- 2008 -037) and the order form provide for <br />annual software maintenance and support that entitles the City to receive software updates and <br />technical support services. The agreement maintains the current annual maintenance increase to not <br />more than 4% plus the Consumer Price Index (CPI) rate. <br />FISCAL IMPACT <br />Funds are available in the Finance Management Lawson Accounting Unit 10910141 (account 66510 <br />Computer Software $159,610 and account 62300 Contract Services $31,922). <br />APPROVED AS TO FUNDS AND ACCOUNTS: <br />nf� t �a�� a� <br />Francisco Gutierrez <br />Executive Director <br />Finance and Management Services Agency 25F -1 Exhibit: 1. Infor Order Form <br />