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REQUEST FOR COUNCIL ACTION CITY COUNCIL MEETING DATE: JUNE 3, 2014 TITLE: AGREEMENT WITH CLINICAL LABORATORY OF SAN BERNARDINO, INC., FOR WATER QUALITY TESTING SERVICES �j J CITY MANAGER RECOMMENDED ACTION CLERK OF COUNCIL USE ONLY: •.• k ❑ As Recommended ❑ As Amended ❑ Ordinance on 18' Reading ❑ Ordinance on 2 "d Reading ❑ Implementing Resolution ❑ Set Public Hearing For CONTINUED TO FILE NUMBER Authorize the City Manager and Clerk of the Council to execute an agreement with Clinical Laboratory of San Bernardino, Inc., subject to nonsubstantive changes approved by the City Manager and City Attorney, to provide domestic water quality testing services, for a two -year period expiring on June 2, 2016, with provisions for two, two -year renewal options exercisable by the City Manager and City Attorney, in an amount not to exceed $140,000 for each term, for a total aggregate amount not to exceed $420,000. DISCUSSION Approval of this recommended action will allow the City to continue water quality testing, which is a requirement of the California Department of Health Services. Clinical Laboratory of San Bernardino, Inc., is a State- approved provider and the top -rated firm identified through a recent Request for Proposals (RFP) process. The City's Public Works Agency, Water Resources Division, administers and maintains the public water system which provides high - quality drinking water to the residents and businesses of Santa Ana. The California Department of Health Services, in accordance with Title 22 of the California Code of Regulations, enforces the primary and secondary drinking water standards for public water systems. The City, as a public water system, must comply with these drinking water standards which require laboratory testing of the water system by a State- approved laboratory. On March 13, 2014, the Public Works Agency advertised an RFP on the City's website, as well as with the City's bidding service (Planet Bids) to solicit proposals from qualified, State- approved laboratories to perform the required water quality testing. Two proposals were received and evaluated by a selection committee. The composite ratings and fees are as follows: Laboratory 1. Clinical Laboratory of San Bernardino, Inc. 2. E.S.B. Babcock Laboratories, Inc. Rating Fee 94.7 $58,926 86.0 $107,776 2501-1