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r= 17. Supportive services cannot be provided retroactively and must be pre approved. 18. Motel Cards may be used to cover nightly rates in participating motels throughout Orange County. Issuing WIA Program Staff shall obtain 3 bids /quotes and contact the specific motels to determine applicable rates and taxes. 19. Participants requesting supportive services to purchase books and /or school supplies must provide Case Managers with a list provided by the school (example: syllabus). Case Manager's must also obtain 3 bids /quotes for books and schools supplies. Voucher Logs must also be completed and signed by participants upon receipt of books and /or school supplies. 20. Food Gift Cards may only be used to purchase items discussed with WIA Case Managers at the time of supportive service request. Examples of allowable food items include: • Breads and cereals • Fruits and vegetables • Cheese, milk and other dairy products • Meats, fish, poultry and eggs • Seeds and plants that produce food for your household 21. If a participant receives a supportive service and does not use it for its intended purpose stated on the Supportive Services request form, no additional supportive services will be given. Purchase of alcohol or tobacco is strictly prohibited. 22. The participant must return all gift cards with remaining balances to the WIA Case Manager with the receipt. The WIA Case Manager will return the gift card along with the receipt to the Supportive Services Coordinator to maintain for the respective participant to utilize as needed. If the respective participant completes the program prior to exhausting the gift card, gift cards with balances will be utilized by other participants in the program as needed. 23. Copies of the actual supportive services (bus passes, gas cards, etc) shall be made with the participant's signature and date of receiving. 24. Two copies of all documents will be made for 1) participant's file, and 2) for the Finance Department. 25. All Gift Cards must be tracked in the Preraaid Value Card Master Loa and stored in a location separate from the gift cards. The gift cards shall be issued in sequential order. Updated 02.11.14 EXHIBIT A 12900 garden grove blvd, suite 214a I garden grove, t}i�oij�a 9 "744 islander phone: 714.636.9095 1 fax: 714.636.8828 I www.ccapico.org orange county c{Aedj ici, pa i i islander ccmmunity alliance