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REQUEST FOR <br />COUNCIL ACTION <br />CITY COUNCIL MEETING DATE: <br />JUNE 17, 2014 <br />TITLE: <br />AGREEMENT WITH THE LIBRARY <br />CORPORATION FOR THE LIBRARY <br />AUTOMATION SYSTEM <br />CITY MANAG <br />RECOMMENDED ACTION <br />Authorize the City Manager and the Clerk of the <br />Library Corporation, Inc. for database subscription <br />to exceed $112,739 for a three -year term, subject <br />City Manager and City Attorney. <br />DISCUSSION <br />CLERK OF COUNCIL USE ONLY: <br />APPROVED <br />❑ As Recommended <br />❑ As Amended <br />❑ Ordinance on 1" Reading <br />❑ Ordinance on 2ntl Reading <br />❑ Implementing Resolution <br />❑ Set Public Hearing For <br />CONTINUED TO <br />FILE NUMBER <br />Council to execute an agreement with The <br />and maintenance services in an amount not <br />to non- substantive changes approved by the <br />On June 16, 2003, the City Council approved an agreement between the City of Santa Ana and <br />The Library Corporation, Inc. (TLC) to provide a library automation system. TLC provides the <br />Library with a web -based client server that manages library accounts and maintains an inventory <br />of books in -stock and circulating. The software allows patrons to search the catalog of inventory <br />from a Library computer, or remotely through an internet connection. The software includes a <br />report module that prints a variety of information, including circulation statistics and the number <br />of titles in each collection. The acquisition module helps manage the book budget for each <br />collection and provides a quick and efficient way to search for new titles, process orders, and <br />catalog items being added to the collection. <br />Maintenance services include 24 -hour telephone and online support, licensed software updates, <br />staff training, online access to cataloging resources, and enhanced content databases. The <br />agreement is for a three -year period from July 2014 through June 2017 at a cost of $31,618 per <br />year. By committing to a three -year term, the city will not be subject to the company's annual <br />CPI increase thereby realizing a savings of $9,806 for the City over the three -year period. <br />The service will be upgraded by providing enhanced presentation of book content on the public <br />catalog. The cost of the upgrade for three years will total $17,405. Additionally there is a one- <br />time charge of $480 for Quickscan support. The total cost of the agreement is not to exceed <br />$112,739 over the three -year term. <br />25A -1 <br />