22A - SPEC - JANITORIAL SRVS - Laserfiche WebLink

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REQUEST FOR COUNCIL ACTION CITY COUNCIL MEETING DATE: JUNE 17, 2014 TITLE: CONTRACT AWARD TO COMMERCIAL CLEANING SYSTEMS FOR JANITORIAL SERVICES (SPEC. NO. 14 -021) L J CITY MAN R RECOMMENDED ACTION CLERK OF COUNCIL USE ONLY: APPROVED ❑ As Recommended ❑ As Amended ❑ Ordinance on 1" Reading ❑ Ordinance on 2nd Reading ❑ Implementing Resolution ❑ Set Public Hearing For_ CONTINUED TO FILE NUMBER Award a contract to Commercial Cleaning Systems for janitorial services for a three -year period in an annual amount of $457,000, with provisions for two one -year renewals exercisable by the City Manager, subject to non - substantive changes approved by the City Manager and City Attorney. DISCUSSION The Finance and Management Services Agency Building Maintenance Division oversees City facilities in order to maintain clean, safe, and properly functioning buildings. Janitorial services for City Hall, Ross Annex, SARTC, Corporation Yard, Santa Ana Main Library, Newhope and McFadden Learning Centers, and six recreation centers are provided by a combination of City staff and a janitorial service contract. The service contract with Commercial Cleaning Systems includes all labor, tools, equipment and supplies required for the provision of services, with the exception of selected paper products provided by the City. Janitorial Services include the daily cleaning of offices, windows, restrooms and public areas of City buildings so as to maintain the facilities in a consistently clean condition. The annual award amount includes a $12,000 contingency for unanticipated services. The notice soliciting proposals was advertised on April 1, 2014 on the City's online bid management and publication system. A summary of the solicitations and proposals received is as follows: 78 Vendors notified 4 Santa Ana vendors notified 17 Vendors downloaded the solicitation 7 proposals received 0 Proposals received from Santa Ana vendors 22A -1