25F - AGMT - PARAMEDIC BILLING SRVS

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Agreement for Paramedic /Medical Billing and Collection Services June 17, 2014 Page 2 On March 20, 2014, a notice inviting bids was advertised on the City's online bid management and publication system. A summary of the RFP solicitations and the proposals received is as follows: 13 Vendors were electronically notified 6 Vendors downloaded the bid packet 0 Bids received from Santa Ana Vendors 1 Bid received The one qualified bidder responding was Wittman Enterprises, LLC (Wittman). A committee composed of City and OCFA staff reviewed Wittman's proposal and interviewed senior Wittman staff. Based on the evaluation of the committee, Wittman's proposal was found to be responsive to the needs of the City: Wittman's fees are contingent upon successful billing and collection of paramedic /medical services provided through the City's contracts with the OCFA and CARE Ambulance. Wittman's current fee rate is 6.3 %. Wittman's proposed fee rates over the term of a three year agreement are as follows: (Agreement Year 1) — 6% of net collections (Agreement Year 2) — 6.15% of net collections (Agreement Year 3) — 6.3% of net collections In addition to administering the City's paramedic /medical billing and collection services agreement, the Treasury Division of the Finance and Management Services Agency is responsible for managing the City's Paramedic Subscription Program. Currently, over 6,500 City households participate in the program at an annual membership fee of $50.96 generating over $150,000 annually. As an add -on option to a new paramedic /medical billing and collection services agreement, Wittman proposes to adopt, promote, administer & collect the City's Paramedic Subscription Program. As part of its offer Wittman proposes the following services: • An initial mass mailing to promote participation in the City's Paramedic Subscription Program. Wittman warrants that the initial mass mailing list will total approximately 20,000 accounts. • An annual renewal mailer to all registered Paramedic Subscription Program members. • Wittman will generate and send a Paramedic Subscription Program membership mailer to all non - subscription paramedic /medical service recipients on an ongoing basis to further promote the program. • Wittman will collect all Paramedic Subscription Program applications and membership fees for processing. 25F -2