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REQUEST FOR <br />COUNCIL ACTION <br />CITY COUNCIL MEETING DATE: <br />JUNE 17, 2014 <br />TITLE: <br />AGREEMENTS FOR INITIAL AND <br />PRIOR PLACEMENT COLLECTION <br />AGENCY SERVICES <br />CITY MAPAGER <br />RECOMMENDED ACTION <br />CLERK OF COUNCIL USE ONLY: <br />APPROVED <br />❑ As Recommended <br />❑ As Amended <br />❑ Ordinance on 1s' Reading <br />❑ Ordinance on 2n° Reading <br />❑ Implementing Resolution <br />❑ Set Public Hearing For <br />CONTINUED TO <br />FILE NUMBER <br />1) Approve and authorize the City Manager and Clerk of the Council to execute the attached <br />agreement with PennCredit for a three -year period for collection agency services for all <br />accounts receivable initially placed for collection beginning July 1, 2014, subject to non - <br />substantive changes approved by the City Manager and City Attorney. <br />2) Approve and authorize the City Manager and Clerk of the Council to execute the attached <br />agreement with American Capital Enterprises, Inc. for a two -year period, with provision for a <br />one -year renewal, for collection agency services for all accounts receivable previously placed <br />for collection prior to July 1, 2014, subject to non - substantive changes approved by the City <br />Manager and City Attorney. <br />DISCUSSION <br />The Treasury Division of the Finance and Management Services Agency is responsible for assuring <br />the collection of all moneys due the City. The Treasury Division has an in -house collection program, <br />to which delinquent account receivables referrals from all agencies of the City are received, including <br />but not limited to: Paramedic Billing, Parking Enforcement, Municipal Utility Services, Dog Licensing, <br />Business Licensing, and Miscellaneous Accounts Receivable. A minimum of three city issued <br />collection letters are sent to individuals and companies who fail to pay monies owed to the City. <br />Collection letters inform individuals and companies of the outstanding debt and inform <br />individuals /companies of the transfer of the debt to the City's assigned collection agency if payment is <br />not made. The current agreement with American Capital Enterprises, Inc. is scheduled to end on <br />June 30, 2014. <br />On March 11, 2014 a notice inviting bids was advertised on the City's online bid management and <br />publication system. A summary of the RFP solicitations and the proposals received is as follows: <br />9 Vendors were electronically notified <br />8 Vendors downloaded the bid packet <br />0 Bids received from Santa Ana Vendors <br />3 Bids received <br />25G -1 <br />