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REQUEST FOR <br />COUNCIL. ACTION <br />CITY COUNCIL MEETING DATE: <br />JULY 1, 2014 <br />TITLE: <br />CONTRACTS AWARD FOR <br />VEHICLE TIRES <br />(SPEC. NO. 14 -028) <br />CITY MANAGE <br />RECOMMENDED ACTION <br />CLERK OF COUNCIL USE ONLY: <br />r_1=2009lr <br />❑ As Recommended <br />❑ As Amended <br />❑ Ordinance on 15r Reading <br />❑ Ordinance on 2ntl Reading <br />❑ Implementing Resolution <br />❑ Set Public Hearing For <br />CONTINUED TO <br />FILE NUMBER <br />Award contracts for vehicle tires for a one -year period in annual aggregate amount not to exceed <br />$140,000, with provisions for two one -year renewals exercisable by the City Manager, subject to non - <br />substantive changes approved by the City Manager and City Attorney, with the following vendors: <br />Vendor <br />Parkhouse Tire Inc. <br />Daniels Tire Service <br />DISCUSSION <br />Location <br />Santa Ana <br />Santa Fe Springs <br />The Finance and Management Services Facilities, Fleet and Central Stores Division is responsible for <br />the maintenance and repair of City vehicles. Tires are replaced regularly to ensure safety and <br />efficiency. The various City vehicles utilize a wide variety of tires selected to best suit each vehicle's <br />demands and to meet the manufacturers' recommended brand and size. The contracts provide tires <br />for all vehicles within the fleet for maximum safety and fuel efficiency. <br />The notice inviting bids was advertised on April 10, 2014 on the City's online bid management and <br />publication system. A summary of the bid invitations and bids received is as follows: <br />33 Vendors notified <br />2 Santa Ana vendors notified <br />4 Vendors downloaded the bid packet <br />3 Bids received <br />2 Bids received from Santa Ana Vendors <br />Bids were solicited, opened on May 8, 2014 and evaluated (Exhibit 1). The bids received from the <br />recommended vendors are responsive to the specifications and meet the City's requirements. <br />Maintaining two vendors under contract allows the Fleet Division to purchase the recommended tire <br />for each vehicle. <br />2213-1 <br />