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REQUEST FOR <br />COUNCIL ACTION <br />CITY COUNCIL MEETING DATE: <br />JULY 1, 2014 <br />CLERK OF COUNCIL USE ONLY: <br />TITLE: APPROVED <br />CONTRACT AWARD TO ATLANTIC ❑ As Recommended <br />MACHINERY INC. FOR A COMPRESSED [] Amended <br />NATURAL GAS HYDRO - EXCAVATION E] O Ordinance on 1 Reading <br />❑ Ordinance on 2nd Reading <br />UNIT (SPEC. NO. 14 -040) ❑ Implementing Resolution <br />❑ Set Public Hearing For <br />CONTINUED TO <br />FILE NUMBER <br />CITY MANAG <br />RECOMMENDED ACTION <br />Award a contract to Atlantic Machinery Inc. for the purchase of a compressed natural gas hydro - <br />excavation unit in the amount of $483,650, subject to non - substantive changes approved by the <br />City Manager and City Attorney. <br />DISCUSSION <br />The Public Works Water Systems Maintenance Division performs a variety of maintenance and <br />repairs to City's water distribution system which consists of approximately 4,500 miles of water <br />mains, 57,000 water services, 4,815 fire hydrants, 7 pumping stations, 20 production wells and <br />facilities and other water related assets. Current water main repair work is done through traditional <br />excavation methods which include digging a trench. A hydro- excavation unit will expedite repair <br />work to system disruptions, such as water main breaks or leaks, by performing "no dig" excavation <br />operations. Additionally, "no dig" excavation technology minimizes potential damage to other <br />underground utilities, reduces occupational hazards associated with traditional excavations and <br />reduces the excavation footprint. <br />Santa Ana Ordinance No. NS -2312 authorizes the City to purchase against contracts from any <br />public agency utilizing a competitive bid process. The National Joint Powers Alliance contract <br />022014 -AMI with Atlantic Machinery Inc. for Vac -Con hydro- excavation units was awarded as a <br />result of open, competitive bidding, and meets the City's requirements. The award amount <br />includes a $10,000 contingency for unanticipated services, accessories and supplies. <br />22A -1 <br />