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REQUEST FOR <br />COUNCIL ACTION <br />CITY COUNCIL MEETING DATE: <br />JULY 1, 2014 <br />TITLE: <br />CONTRACT AWARD TO ALHAMBRA <br />FOUNDRY CO. LTD. FOR MANHOLE <br />FRAMES AND COVERS <br />(SPEC. NO. 14 -039) <br />i <br />RECOMMENDED ACTION <br />CLERK OF COUNCIL USE ONLY: <br />FiTff <br />❑ As Recommended <br />❑ As Amended <br />❑ Ordinance on I" Reading <br />❑ Ordinance on 2nd Reading <br />❑ Implementing Resolution <br />❑ Set Public Hearing For <br />CONTINUED TO <br />FILE NUMBER <br />Award a contract to Alhambra Foundry Co. Ltd. for the purchase of manhole frames and covers for a <br />one -year period in an annual amount not to exceed $50,000, with provisions for two one -year <br />renewals exercisable by the City Manager, subject to non - substantive changes approved by the City <br />Manager and City Attorney <br />DISCUSSION <br />The Public Works Agency (PWA) Water Resources Division maintains the City's sanitary sewer <br />systems consisting of approximately 390 miles of pipelines and 8,500 manholes. Approximately 160 <br />manhole covers are replaced annually due to damage or wear and tear. <br />Alhambra Foundry Co. Ltd. was the original supplier of the City's manhole frames and covers <br />manufactured according to the 1969 City Standard Plans. As such, parts are not interchangeable <br />with products manufactured by other foundries. The City therefore purchases its manhole covers and <br />parts through Alhambra Foundry Co. through the Finance Department Central Stores warehouse. <br />The Central Stores warehouse provides PWA crews a one -stop shop for stock items in order to <br />expedite services and improve response time. The manhole covers and parts are then distributed to <br />Public Works water and sewer crews to provide readily available custom stock, based on quantity <br />pricing. <br />FISCAL IMPACT <br />Funds are available in the Public Works Sanitary Sewer Service account (no. 05617640 - 63001) and <br />the Water System Maintenance account (no. 06017641 - 63001). <br />Edwin "William" GaKz, P.E. <br />Interim Executive Director <br />Public Works Agency <br />LH <br />APPROVED AS TO FUNDS AND ACCOUNTS: <br />Francisco Gutierrez <br />Executive Director <br />Finance & Management Services Agency <br />22C -1 <br />