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YMCA Maintenance <br />July 1, 2014 <br />Page 2 <br />removed; <br />• Deteriorated stucco, siding, soffit, wood trim and room eaves that expose framing to <br />moisture intrusion and further damage; <br />• Property fencing which has been compromised and damaged with barbed -wire removed <br />and is continually cut by vandals and must be maintained and repaired to provide security; <br />• Inoperable security gates; <br />• Storage of containers in public view; <br />• Dirt filled planters; <br />• Broken windows and graffiti <br />Section 2.807 of the Santa Ana Municipal Code exempts certain contracts from the City's <br />competitive bidding process, including in those situations where bidding out materials, supplies <br />or labor "would for any reason be an idle act" or in cases where the materials and labor were <br />previously bid and a contractor remains on a list. <br />Through a prior competitive bidding process, the City has contracted with Orange County <br />Contractors Services to perform general maintenance services in the Downtown. Orange <br />County Contractors Services provided a quotation for the deferred maintenance listed above and <br />staff analyzed three possible options ranging in price from $28,717 to $53,610 and are <br />summarized as follows: <br />Option 1: took into account major aesthetic and security improvements including painting two <br />sides of the building, replacing all broken windows, power washing the entry way stairs, painting <br />and prepping exterior stairs, and replacing the chain link fence with an ornamental iron fence at <br />the north elevation. <br />Option 2: same as Option 1, but excluding painting and upper level fence repair on the north <br />elevation. <br />Option 3: same as Option 2, except second floor windows to be replaced with plywood. <br />Option 4: focused mainly on security options and included replacing the north elevation chain <br />link fence with wrought iron, fixing the windows, and painting the plywood on the boarded up <br />windows. All options are summarized on Exhibit 1. <br />Based on the attendant costs of each of the options for the YMCA, as well as the need to <br />balance aesthetics with security concerns, staff recommends Option 2 (Exhibit 2) for $35,145.31, <br />with a contingency of 10 percent for an amount not to exceed $38,650. Staff believes that this <br />mid -level scope of work blends security concerns with aesthetics and will make the building safer <br />and more attractive to the surrounding community during the intervening period until the building <br />rehabilitation is complete. <br />25G -2 <br />