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REQUEST FOR <br />COUNCIL ACTION <br />CITY COUNCIL MEETING DATE: <br />JULY 15, 2014 <br />TITLE: <br />CONTRACT AWARD TO <br />RED HAWK FIRE & SECURITY <br />FOR EDWARDS EST -3 FIRE <br />ALARM PANEL UPGRADE <br />(SPEC. NO. 14 -027) <br />CITY MANAGER <br />RECOMMENDED ACTION <br />CLERK OF COUNCIL USE ONLY: <br />❑ As Recommended <br />❑ As Amended <br />❑ Ordinance on I"Reading <br />❑ Ordinance on 2ndReading <br />❑ Implementing Resolution <br />❑ Set Public Hearing For <br />CONTINUED TO <br />FILE NUMBER <br />Award a contract to Red Hawk Fire & Security for the purchase of an Edwards EST -3 fire alarm <br />system upgrade and post warranty support contract, in an amount not to exceed $118,100, <br />subject to non - substantive changes approved by the City Manager and City Attorney. <br />DISCUSSION <br />The Santa Ana Police Department's current fire alarm system is the original fire detection system <br />that was installed when the building was constructed in 1997. The existing Edwards IRC -3 fire <br />alarm system's front end components are obsolete and are no longer supported by the <br />manufacturer. In order to bring the system current and ensure continued compliance with the Fire <br />Authority, an upgrade to the system is necessary. The fire alarm panels will be upgraded to the <br />manufactures latest version Edwards EST -3 fire panels. The components being replaced are the <br />front end panels and command center system equipment with no change required to the current <br />smoke devices, tampers and monitor devices. Phase I of the two phased upgrade will complete <br />the Police Administration Building. Phase II will include an upgrade to the Jail. Additionally, <br />included in this request is a three year post- warranty maintenance contract that will provide on- <br />call support with semi - annual testing of the fire alarm system. <br />The notice inviting bids was advertised on May 5, 2014 on the City's online bid management and <br />publication system. A summary of the bid invitations and bids received is as follows: <br />4 Vendors were notified <br />3 Vendors downloaded the bid packet <br />0 Received from Santa Ana vendors <br />2 Bids received <br />22A -1 <br />