ORANGE, COUNTY OF, SHERIFF'S DEPARTMENT - 2014-2017 HELICOPTER - 2014

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COUNTY BILLING POLICY APPROVED BY BOARD MINUTE ORDER DATED OCTOBER 2�7,1992 All County agencies/departments/districts (County) governed by the Board of Supervisors shall bil�l contracting entities for materials anid/or services provided under contract in accordance with the following standardized bilfling and collection policy. Billing frequency is dependent on whether the contract is a fixed price or actual cost contract. Payment due date is designed to be both responsive to the County's cash flow needs and reasonable enough as to not req�uire special processing by the contracting enti�ty, If payments are not received by the required due dates, a late payment fee shall be computed and billed to the contracting entity in accordance with the requirements of this procedure. Nothing herein shall affect the liability, including pre-juidgment interest, of the contracti: party for services or materials in as much as this is a policy to enact standard billi practices. I A. Contract for the purposes of this poljgy - A contractformal written agreement, a purchase order frorn the contracting entity, or any, other acceptable mutual understanding between the contracting parties., B. Received by the County - The phrase "received by the County", as used in Section V1 this policy, refers to the date a payment is received by the County. It is defined as t date the payment is in the, County's possession. It is not the date the payment 'is post or deposited by the County, I A. Fixed Price (One-Time/Nlon-Recurring Contracts) - Invoices that represent a billing for a one-time, non -recurring provision of materials and/or services shall be issued no later than five (5), working days after delivery by the County of the materials and/or services, Examples of such one-time, non -recurring provision! of materials and/or services might be a city contracting with the Sheriff for security service at a parade or sporting event, or, a city purchasing a computer listing; containing certain ci�lty-requested data. Payment due date shall be invoice date plus 301 days. 8, Fixed Price (Ongoing/Recurring Contracts) - Invoices that represent a billing for, ongoing, recurring provision of materials, and/or services shial'l be issued according to, t following friequency- I 1Annual Billings that total $10,0100 or less per 12-month period shall be billed via one (1) annual invoice, Annual invoices will be issued for each! 12-month period of the contract, or portions thereoif, Invoices shall be issued no later than five working days after the beginning of each 12-mionth period. Payment due date shall be invoice date plus 310 days.