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17. Supportive services cannot be provided retroactively and must be pre approved. <br />18. Motel Cards may be used to cover nightly rates in participating motels throughout Orange <br />County. Issuing WIA Program Staff shall obtain 3 bids/quotes and contact the specific <br />motels to determine applicable rates and taxes. <br />19. Participants requesting supportive services to purchase books and/or school supplies must <br />provide Case Managers with a list provided by the school (example: syllabus). Case <br />Manager's must also obtain 3 bids/quotes for books and schools supplies. Voucher Logs <br />must also be completed and signed by participants upon receipt of books and/or school <br />supplies. <br />20. Food Gift Cards may only be used to purchase items discussed with WIA Case Managers at <br />the time of supportive service request. <br />Examples of allowable food items include: <br />o Breads and cereals <br />o Fruits and vegetables <br />o Cheese, milk and other dairy products <br />a Meats, fish, poultry and eggs <br />o Seeds and plants that produce food for your household <br />21. If a participant receives a supportive service and does not use it for its intended purpose <br />stated on the Supportive Services request form, no additional supportive services will be <br />given. Purchase of alcohol or tobacco is strictly prohibited. <br />22. The participant must return all gift cards with remaining balances to the WIA Case <br />Manager with the receipt. The WIA Case Manager will return the gift card along with the <br />receipt to the Supportive Services Coordinator to maintain for the respective participant to <br />utilize as needed. If the respective participant completes the program prior to exhausting <br />the gift card, gift cards with balances will be utilized by other participants in the program <br />as needed. <br />23. Copies of the actual supportive services (bus passes, gas cards, etc) shall be made with <br />the participant's signature and date of receiving. <br />24. Two copies of all documents will be made for 1) participant's file, and 2) for the Finance <br />Department. <br />25. All Gift Cards must be tracked in the Prepaid Value Card Master Log and stored in a <br />location separate from the gift cards. The gift cards shall be issued in sequential order. <br />Updated 02.11.14 EXHIBIT A <br />12900 garden grove blvd, suite 2140 1 garden grove, california 92843 1 phone: 714.636.9095 1 fax: 714.634.8828 1 www.ocopica.org <br />orange county asian and paclfic Islander community alliance <br />