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XIV. RULES FOR PROPOSALS <br />The signer of the RFP must declare in writing that the only person, persons, company, or <br />parties interested in the proposal as principals are named therein; that the proposal is <br />made without collusion with any other person, persons, company, or parties submitting a <br />proposal; that it is in all respects fair and in good faith without collusion or fraud, and that <br />the signer of the proposal has full authority to bind the proposer (Exhibit H). <br />XV. PRE -PROPOSAL CONFERENCE <br />A pre -proposal conference is scheduled for Thursday, February 27, 9:00 a.m. at the <br />City of Santa Ana Corporate Yard, Administration Building, 220 S. Daisy Ave., 2nd floor <br />Training Room, Santa Ana, CA 92703. The meeting will include a brief discussion of the <br />specifications and will be followed by a question -and -answer session and job walk. All <br />questions must be submitted in written form. After the pre -proposal conference, City will <br />respond by posting and addendum on the City website (santa-ana.org/bids-rfp). It is highly <br />recommended that proposer operation/field supervisors attend this meeting. <br />XVI. E-MAIL COMMUNICATIONS AND INTERPRETATIONS/CLARIFICATIONS <br />To facilitate the RFP process, proposers are required to monitor the City's Bid and RFP <br />page at santa-ana.org/bids-rfp. No oral interpretations will be made by the City to any <br />proposer as to the meaning of requirements identified herein, including the Scope of <br />Services and Terms and Conditions. Every request for such an interpretation must be <br />made in writing via e-mail to the projects manager no fewer than five Q calendar days <br />prior to the date and time set for opening of proposals. Significant interpretations or <br />clarification will be made by an addendum to this RFP, which will be posted to the website. <br />Addenda may become part of the agreement documents. <br />XVII. SUBMITTAL INFORMATION AND DEADLINE <br />Proposals are due to the City of Santa Ana, at the date, time, and location set forth on the <br />Notice Inviting Proposals. Faxed and e-mail proposals will not be accepted. <br />XVIII. SUBMITTAL REQUIREMENTS <br />The RFP is intended to assess and evaluate each firm's capabilities as they apply to the <br />proposed project. <br />Submittal of Proposal <br />A. One 1 oriofnat of the response to the RFP shall be signed by a company official with <br />the power to bind the company. <br />Park Janitorial Maintenance Services RFP 14-002 <br />Page 7 <br />EXHIBIT A <br />