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SECTION II: Scope of Work A. Consolidated Five Year Plan The Consultant will organize and prepare the Five Year Plan in a manner fully compliant with federal guidelines as found in the Code of the Federal Regulations (CFR) at 24 CFR Part 91 and any changes or revisions therein. It will be grammatically correct and free of spelling errors. All elements of the City's current Five Year Plan will need to be reviewed and revised to meet the City's current needs. Tasks to be performed by the selected Consultant and to be addressed in the Cost Proposal for the Five Year Plan are as follows: 1. Onsite Staff Meetings. Anticipate three, one to two hour onsite meetings with staff. The selected Consultant will be paid only for the onsite meetings that actually occur. 2. If deemed necessary by the City and Consultant, design and implementation of an additional mechanism beyond the three community meetings for soliciting public input. The Cover Letter should describe this mechanism in detail, and the tasks to be undertaken by the City and the Consultant. 3. Prepare, Organize, Market, and Facilitate Three Community Meetings. Two meetings will be aimed at the general public, One of these will be hold on a weekday evening and one on a weekend. The third meeting will solicit community service agency comments, and will be held during normal business hours. Required tasks include but are not limited to, preparation, identifying and securing appropriate venues, preparing and distributing flyers or using other means of marketing the meetings, providing for simultaneous translations in Spanish and Vietnamese, refreshments, and onsite childcare. Attendance and facilitation at all three meetings is mandatory for the selected Consultant. Anticipate a minimum of two to three hours for each community meeting. 4. Study Session Preparation and Presentation. Prepare and present appropriate materials for a study session with the Community Redevelopment Housing Commission on the Five Year Plan. A modified version will also be presented at the community meetings. Anticipate a minimum one to two hour attendance time. 5. Public Notices. Prepare and publish public notices, in accordance with HUD regulations, announcing commencement of the thirty -day public comment period for the draft Five Year Plan. The notices are to be published in English, Spanish, and Vietnamese. This publication may be performed by the City or by the Consultant depending on cost and the City's preferences. 6. Five Year Plan and Citizen Participation Plan Draft Preparation and Reproduction. Prepare a draft of the Five Year Plan. The City's current Citizen Participation Plan was developed and adopted as a component of its Five Year Plan and may require revision as well. Prior to public distribution, two draft versions will be circulated to City staff for review and changes. Provide staff with approximately ten copies. The timeline will be will be established at the beginning of the process. After the revisions are completed, provide staff with approximately ten additional copies two weeks before the public hearing. City of Santa Ana Community Development Agency Request for Proposals for Consolidated Five Year Plan Preparation Page 12 25D -18