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REQUEST FOR <br />COUNCIL ACTION <br />CITY COUNCIL MEETING DATE: <br />AUGUST 5, 2014 <br />TITLE: <br />AGREEMENT WITH RMC WATER AND <br />ENVIRONMENT FOR SEWER MASTER <br />PLAN UPDATES <br />CITY MANAGER <br />RECOMMENDED ACTION <br />CLERK OF COUNCIL USE ONLY: <br />❑ As Recommended <br />❑ As Amended <br />❑ Ordinance on 1" Reading <br />❑ Ordinance on 2nd Reading <br />❑ Implementing Resolution <br />❑ Set Public Hearing For <br />CONTINUED TO <br />FILE NUMBER <br />Authorize the City Manager and Clerk of the Council to execute an agreement with RMC Water <br />and Environment, subject to nonsubstantive changes approved by the City Manager and City <br />Attorney, to provide Sewer System Master Plan update services in an amount not to exceed <br />$500,000 for the term of the contract agreement. <br />DISCUSSION <br />The City of Santa Ana sanitary sewer collections system is comprised of approximately 390 <br />miles of sewer mains, two sewer lift stations, 48,500 sewer laterals, and 8,000 sewer manholes <br />that are used to convey all sewer effluent from the city into the Orange County Sanitation District <br />system. The City must inspect, assess, and maintain the sanitary sewer system in good repair to <br />remain in compliance with State Water Discharge Requirements and industry standards. <br />A sewer master plan is utilized by municipalities and sewer agencies as a systematic means to <br />identify and assess hydraulic system adequacy, model sewer flows, and establish capital <br />improvement program (CIP) projects, and develop rehabilitation and replacement programs. The <br />City last updated the Sewer System Master Plan in 2003. As a result, the City has identified and <br />completed several CIP projects in the recommended areas. These sanitary sewer improvements <br />maintain service levels, increase flow capacities, and prevent sewer system overflows. <br />Staff issued a Request for Proposals (RFP) for the Sewer System Master Plan update on <br />February 18, 2014. The RFP was posted on the City website. Four responses were received and <br />evaluated by a selection committee from the Public Works Agency. Three of the firms scored <br />above the minimum acceptable score of 70. Listed below are the ratings and the proposed fee for <br />the highest scored firm. <br />25K -1 <br />