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REQUEST FOR <br />COUNCIL ACTION ry y <br />CITY COUNCIL MEETING DATE: <br />SEPTEMBER 2, 2014 <br />TITLE: <br />AGREEMENT WITH STAGE PLUS FOR <br />STAGE RENTAL AND INSTALLATION FOR <br />FIESTAS SANTA ANA EVENT <br />CITY MANAGER <br />RECOMMENDED ACTION <br />CLERK OF COUNCIL USE ONLY: <br />APPROVED <br />❑ As Recommended <br />❑ As Amended <br />❑ Ordinance on 1" Reading <br />❑ Ordinance on 2nd Reading <br />❑ Implementing Resolution <br />❑ Set Public Hearing For_ <br />CONTINUED TO <br />FILE NUMBER <br />Authorize the City Manager and Clerk of the Council to execute an agreement with Stage Plus for <br />stage rental and installation for the Fiestas Santa Ana event in the amount of $29,785, which <br />includes a 15% contingency, for a term to end on September 30, 2014, subject to non - substantive <br />changes approved by the City Manager and City Attorney. <br />The September Fiesta event has been a positive event for the downtown businesses and <br />surrounding neighborhoods. This event not only attracts thousands of Santa Ana residents but also <br />visitors from all over Orange County. The purpose of this event is to celebrate Fiestas Santa Ana <br />through a safe family friendly event to include: live entertainment, food booths, informational booths, <br />merchandise /service booths, cultural exhibits and carnival rides /games over a three -day weekend. <br />The 36th Annual Fiestas Santa Ana will take place on September 12 — September 14, 2014. <br />In recognizing the great value of the event, City of Santa Ana, Parks, Recreation, and Community <br />Services Agency (PRCSA) recommended that the City host Fiestas Santa Ana and act as Event <br />Manager this year. The Event Manager will be responsible for providing all the necessary equipment, <br />stages, electricity, carnival rides, vendor booths, entertainment, and insurance for the event. The <br />decision to not provide this responsibility to a promoter company and accomplish this undertaking by <br />the City was finalized earlier this year. <br />City staff has been working to bring together all the elements necessary to operate a successful <br />event. As part of managing the event, city staff is requesting to enter into an agreement with Stage <br />Plus to provide a main stage and community stage for the event. Selection of this company was <br />made after soliciting pricing from various companies that have provided similar services to the City in <br />the past. Stage Plus was selected as a result of pricing as well as prior experience of providing this <br />service for past City events. <br />25D -1 <br />