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El? lW.1v-r MAIrS <br />BB &K shall render to City a statement for fees, costs, and expenses incurred on a <br />monthly basis. The Statement for General Legal Services shall be a single invoice for the <br />compensation as set forth in Exhibit A. Statements for all other services shall indicate the basis <br />of the fees, including the hours worked, the hourly rate(s), and a brief description of the work <br />performed. Separate billing categories can be established to track costs associated with City <br />funding categories or to track project costs, or such other basis as the City may direct. <br />Reimbursable costs shall be separately itemized. The City reserves the right to require additional <br />substantiation of any claimed expense or item billed by BB &K. Any work product or <br />memoranda or other written material described in the invoices shall be produced to the City <br />Council as requested. <br />Services under this Agreement shall be billed in one -tenth of an hour (i.e., six minute) <br />increments. Under no circumstances shall BB &K use "block billing" procedures, wherein a list <br />or a series of activities is done with only an aggregate amount of time specified. All tasks set <br />forth in BB &K's billing documentation shall be highly specific and highly detailed. Overly <br />generalized listings of task descriptions such as "research," "pre -trial preparation," "review <br />contract," or "prepare for negotiations," will not be acceptable without an additional description <br />of the work performed. BB &K shall provide a detailed description that will provide a meaningful <br />record to an independent auditor reviewing said task description. <br />BB &K shall carefully examine all bills submitted for services rendered under this <br />Agreement to ensure that appropriate billing practices are employed in billing the City <br />hereunder. To that end, BB &K agrees that: <br />A. They shall only bill for time which is specifically devoted to the scope of work; <br />B. They shall not bill for the use of legal professionals for secretarial work or <br />administrative work; <br />C. They shall only devote resources that are reasonably necessary for the <br />performance of the required services; and <br />D. They shall utilize a billing format that sets forth sufficient detail to permit full <br />scrutiny by City or any City- retained auditors, of all charges, except as specified in Exhibit "A." <br />Payments shall be made by City within thirty (30) days following receipt of the <br />statement, except for those specific items on an invoice which are contested or questioned and <br />are returned by City with a written explanation of the question or contest, within thirty (30) days <br />of receipt of the invoice. <br />9. PROHIBITION AGAINST SUBCONTRACTING OR ASSIGNMENT <br />The experience, knowledge, capability and reputation of BB &K, its partners, associates, <br />and employees, was a substantial inducement for City to enter into this Agreement. Therefore, <br />BB &K shall not contract with any other person or entity to perform, in whole or in part, the legal <br />-5- <br />55394.00000A9187497.1 <br />25E -13 <br />