25L - AGMT - WIRELESS COMMUNICATION SRVS

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REQUEST FOR COUNCIL ACTION CITY COUNCIL MEETING DATE: SEPTEMBER 2, 2014 TITLE: AGREEMENT WITH HADRONEX, INC., FOR REMOTE ALARM MONITORING AND MANAGEMENT SERVICES I CITY M NAGER RECOMMENDED ACTION CLERK OF COUNCIL USE ONLY: APPROVED ❑ As Recommended ❑ As Amended ❑ Ordinance on t" Reading ❑ Ordinance on 2 n Reading ❑ Implementing Resolution ❑ Set Public Hearing For CONTINUED TO FILE NUMBER Authorize the City Manager and Clerk of the Council to execute an agreement with Hadronex, Inc.; subject to nonsubstantive changes approved by the City Manager and City Attorney; to provide real -time, two -way wireless communication, and continuous remote alarm monitoring management services, for a three -year period expiring June 30, 2017, with a provision for one two -year renewal option exercisable by the City Manager and City Attorney, in an amount not to exceed $375,000 for the term of the agreement. The City of Santa Ana sanitary sewer system is comprised of approximately 390 miles of sewer mains, two sewer lift stations, 48,500 sewer laterals, and 8,000 sewer manholes that collectively convey all sewer effluent from the city to the Orange County Sanitation District system. In accordance with the City's Sewer System Management Plan and the State's waste discharge requirements, the City must inspect, assess, and maintain the sanitary sewer system in good repair, including programs to prevent or minimize sewer overflows. The proposed agreement with Hadronex, Inc., will provide the City with a mechanism to immediately identify and locate sewer system overflows, and will allow the effective deployment of labor and equipment to assess and contain overflows. The SmartCover® technology developed by Hadronex, Inc., is a state -of- the -art system used to identify flow level surges inside sewer manholes and prevent possible sewer system overflows. The system will also provide staff with immediate notification of an overflow. Real -time continuous data is transmitted through two -way wireless remote sensors and viewed in a web -based interface. The agreement includes inspection, monitoring, maintenance, and equipment for 45 SmartCover® alarm monitoring systems. These units will be deployed at strategic locations throughout the City. Staff recommends awarding a contract to Hadronex, Inc., for a three -year period with a provision for one two -year renewal option. This contractor has successfully provided remote alarm management services to the City since 2010, and has the resources and experience to continue the required level of service. The SmartCover® system has been effective and has enhanced the City's ability to comply with the State's wastewater discharge requirements. 25L -1