19F - CONSOLIDATED PERFORMANCE AND EVALUATION REPORT

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I. MONITORING 1. Monitoring Activities On -going evaluation of the housing and public service delivery system is perhaps the most effective tool in detecting service gaps, problems, and for making appropriate modifications to ensure project /program compliance. Santa Ana has established a comprehensive monitoring program for its federally funded programs. • CDBG - All CDBG funded activities are required to submit periodic reports to the City. City staff also has an on -site monitoring program to review subgrantee performance, quality of services, and grant administration compliance. • HOME - A comprehensive HOME project- monitoring plan has been developed and implemented by the City. For rental projects, this plan calls for a regular review of project finances, tenant eligibility, ongoing HOME program compliance, and housing quality standards(HQS). An annual recertification of CHDOs has also been implemented. • ESG - The same standards and procedures utilized for CDBG funded subrecipients are utilized to monitor agencies funded with ESG. • HOPWA - A comprehensive report of all activities funded under the HOPWA program is prepared annually and submitted as part of the comprehensive consolidated performance report to HUD. 2. Status of Grant Programs In addition to monitoring: program performance, the City has been prudent at monitoring the status of federal grant funds to ensure timely expenditure. As evident by the number of projects reported as completed during 2013 -2014, the City was able to meet the CDBG timeliness requirement by May 2014. HOME, ESG, and HOPWA funds have been committed in a timely manner. • Are any activities or types of activities falling behind schedule? The 2011, The City allocated $890,000 in CDBG funds to the Fire Station Project. Delays in completing the project were incurred as the City completed an assessment of all fire station facilities to be undertaken by the Orange County Fire Authority. For the 2013 -14 report period, the project design and scope of work has been completed and the project is out for bid. Accomplishments for this activity will be reported in the subsequent CAPER. Are grant distributions timely? No major delays in the distribution of funds have been encountered. • Do actual expenditures differ substantially from letter of credit distribution? Except for CDBG, IDIS does not allow the City to accrue expenses after the end of a program year (June 30) even though the expense was incurred prior to June 30. This characteristic of IDIS is 33 DRAFT 2013 -2014 CAPER Exhibit 2 19F -42