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REQUEST FOR <br />COUNCIL ACTION <br />CITY COUNCIL MEETING DATE: <br />SEPTEMBER 16, 2014 <br />TITLE: <br />AGREEMENT WITH RJM DESIGN GROUP <br />FOR LANDSCAPE ARCHITECTURE <br />CONSULTING SERVICES FOR THE PACIFIC <br />ELECTRIC PARK PROJECT <br />CITY MANAG <br />RECOMMENDED ACTION <br />CLERK OF COUNCIL USE ONLY: <br />APPROVED <br />❑ As Recommended <br />❑ As Amended <br />❑ Ordinance on 1" Reading <br />❑ Ordinance on 2nd Reading <br />❑ Implementing Resolution <br />❑ Set Public Hearing For <br />CONTINUED TO <br />FILE NUMBER <br />Authorize the City Manager and Clerk of the Council to execute an agreement with RJM Design <br />Group, subject to nonsubstantive changes approved by the City Manager and City Attorney, to <br />provide landscape architecture consulting services, for a one -year period expiring September 15, <br />2015, in an amount not to exceed $215,500. <br />This agreement will enable the preparation of plans, specifications, and a cost estimate (Contract <br />Documents) for the Pacific Electric Park Project, as identified in the FY 2013/2014 Capital <br />Improvement Program. These contract documents will be used to competitively bid and construct the <br />project. <br />On June 18, 2014, the Public Works Agency released a Request for Proposals on the City website, <br />and a public announcement was posted in the Orange County Register on June 17 and 18, 2014. <br />Four proposals were received, evaluated, and ranked by a review committee comprised of personnel <br />from various City agencies. Ranking criteria included firm and personnel experience, understanding <br />of need, relevant project experience, schedule and references. Staff rated the proposals as follows: <br />NAME OF FIRM <br />RATING <br />RJM Design Group <br />91.3 <br />Lynn Capouya, Inc. <br />86.7 <br />Hirsch & Associates, Inc. <br />80.3 <br />Tatsumi & Partners, Inc. <br />75.0 <br />Following evaluation and ranking, staff opened and reviewed fee rate schedules for the top three <br />firms. The RJM Design Group proposed fee of $195,900 was found to be appropriate and on track <br />with the estimated project cost. The awarded amount includes a 10 percent contingency for a <br />maximum contract value of $215,500. Because of their ranking, project experience and competitive <br />fee, staff recommends retaining RJM Design Group for the Pacific Electric Park Project. <br />25D -1 <br />