25F - AGMT - WATER RESERVIOR IMPROVEMENTS

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REQUEST FOR COUNCIL ACTION CITY COUNCIL MEETING DATE: SEPTEMBER 16, 2014 TITLE: AGREEMENT WITH ORANGE COUNTY WATER DISTRICT FOR WATER RESERVOIR PERIMETER IMPROVEMENTS (PROJECT NO. 14 -6444) / v CITY MANA ER RECOMMENDED ACTION CLERK OF COUNCIL USE ONLY: APPROVED ❑ As Recommended ❑ As Amended ❑ Ordinance on 15' Reading ❑ Ordinance on 2nd Reading ❑ Implementing Resolution ❑ Set Public Hearing For CONTINUED TO FILE NUMBER Authorize the City Manager and Clerk of the Council to execute a cost - sharing agreement with the Orange County Water District, subject to nonsubstantive changes approved by the City Manager and City Attorney, for perimeter wall improvements at the South Station Water Reservoir site; designating the Orange County Water District as project lead; and assigning a 36- percent share of the project costs to the City of Santa Ana, initially estimated at $126,000. DISCUSSION The Orange County Water District (OCWD) owns and operates a reclaimed water treatment and transmission system known as the Green Acres Project (GAP). The GAP provides non - potable reclaimed water for irrigation purposes to various cities within its service area. The portion of the service area within Santa Ana contains various GAP - related infrastructure, including transmission pipelines and a reclaimed water reservoir. The OCWD GAP - reclaimed water reservoir is adjacent to the City's South Station potable water reservoir and pump station. The two facilities share a driveway, entrance gate, and chain -link perimeter fence. The perimeter fence at the GAP facility is in need of replacement and no longer meets City standards for water facility site security. Aesthetically, it does not complement the look and feel of the surrounding community. In 2013, City staff approached OCWD and began negotiations toward a shared -cost improvement agreement at this site. Staff recommends approval of the negotiated shared -cost improvement agreement. The agreement provides for the replacement of the chain -link perimeter fence with a new block wall perimeter, secure iron entry gate, and associated landscape improvements to screen the wall. Construction of these improvements would improve security for City and OCWD water facilities, as well as improve the aesthetics of the site. Under the proposed agreement, OCWD will act as the lead agency, prepare construction documents, and perform construction management. Per this agreement, the OCWD fair share costs will be 64 percent of the design and construction costs, and the City would pay the remaining 36 percent. The preliminary cost estimate of the improvement project is approximately $350,000, with the City's share estimated to be $126,000. 25F -1