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REQUEST FOR <br />COUNCIL ACTION <br />CITY COUNCIL MEETING DATE: <br />SEPTEMBER 16, 2014 <br />TITLE: <br />AGREEMENT WITH PROCURE AMERICA <br />FOR COST REVIEW SERVICES <br />- C <br />/ ! <br />CITY MANA16ER <br />RECOMMENDED ACTION <br />CLERK OF COUNCIL USE ONLY: <br />APPROVED <br />❑ <br />As Recommended <br />❑ <br />As Amended <br />❑ <br />Ordinance on1"Reading <br />❑ <br />Ordinance on 2ndReading <br />❑ <br />Implementing Resolution <br />❑ <br />Set Public Hearing For <br />CONTINUED TO <br />FILE NUMBER <br />Authorize the City Manager and Clerk of the Council to execute a three year agreement with <br />Procure America for cost review services in an amount not exceed $50,000 subject to non - <br />substantive changes approved by the City Manager and City Attorney. <br />DISCUSSION <br />Procure America provides cost review services by analyzing invoices, supplier contracts, and <br />other pertinent information related to various areas that include telecommunications, utilities, <br />treasury services, and document management. Upon completion of a review, Procure America <br />will provide a report and outline any cost saving strategies, if any. Procure America will receive <br />one percent of the total gross spend value for the review and 40% of any net savings realized. <br />Procure America will waive the review cost if no net savings are realized. <br />STRATEGIC PLAN ALIGNMENT <br />Approval of this item supports Strategic Plan Goal #4 City Financial Stability, Objective #3 <br />(Maintain a structurally balanced budget with appropriate reserve levels). <br />FISCAL IMPACT <br />Funds will be paid by savings generated from the Procure America review. <br />I -%hr .") lk- <br />Francisco Gutierrez <br />Executive Director <br />Finance and Management Services Agency <br />Exhibit: Agreement <br />25G -1 <br />