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REQUEST FOR <br />COUNCIL ACTION <br />CITY COUNCIL MEETING DATE: <br />SEPTEMBER 16, 2014 <br />TITLE: <br />AGREEMENTS FOR EMERGENCY ON- <br />CALL SEWER AND WATER SYSTEM <br />REPAIR SERVICES <br />v <br />CITY MANAG <br />RECOMMENDED ACTION <br />CLERK OF COUNCIL USE ONLY: <br />APPROVED <br />❑ As Recommended <br />❑ As Amended <br />❑ Ordinance on 1" Reading <br />❑ Ordinance on 2n° Reading <br />❑ Implementing Resolution <br />❑ Set Public Hearing For <br />CONTINUED TO <br />FILE NUMBER <br />Authorize the City Manager and Clerk of the Council to execute agreements with W.A. Rasic <br />Construction Company, Inc.; Paulus Engineering, Inc.; and T.E. Roberts, Inc.; subject to <br />nonsubstantive changes approved by the City Manager and City Attorney, to provide emergency on- <br />call sewer and water system repair services, for a three -year period expiring September 15, 2017, <br />with provisions for a two- year - period renewal option exercisable by the City Manager and City <br />Attorney, in an aggregate amount not to exceed $400,000 annually. <br />DISCUSSION <br />The City occasionally requires the services of independent contractors to assist in emergency sewer <br />and water infrastructure repairs. These services may include supplementing City personnel, <br />materials, and equipment required to take immediate action to prevent a system outage, restore <br />services to normal operating conditions, and to maintain services during such an emergency. <br />On July 11, 2014, the Public Works Agency issued a request for proposals (RFP) for emergency on- <br />call sewer and water system repair services. Records show that 15 firms requested the RFP <br />through the online bid board and a total of eight proposals were received. Proposals were evaluated <br />by a selection committee for content and responsiveness to the RFP. The final scores are as follows: <br />Name of Firm <br />Scori <br />W.A. Rasic Construction Company, Inc. <br />93.0 <br />Paulus Engineering, Inc. <br />89.4 <br />T.E. Roberts, Inc. <br />86.0 <br />Mike Prilich and Sons, Inc. <br />84.5 <br />Dominguez General Engineering, Inc. <br />82.6 <br />GCI Construction, Inc. <br />81.4 <br />MNR Construction, Inc. <br />75.2 <br />Sancon Engineering, Inc. <br />66.5 <br />25H -1 <br />