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9.2 ANTICIPATED EXPENSE ITEMS <br />The unit rates referenced above are fully loaded and contain reasonably incurred expenses for <br />the performance of the services by BVNA (i.e., meals, travel to and from the City's office, <br />computers, cell phones, etc.). <br />Mileage from the City of Santa Ana office to project locations will be billed per the current <br />standard IRS rate. Pre - approved out -of- pocket expenses and reimbursable items, <br />subcontractor charges, and material costs will be billed at cost plus 10%. <br />BVNA proposes the following hourly rate schedule for safety and industrial hygiene services: <br />At BVNA, we monitor budgets closely using Deltek Vision software. This full- service <br />accounting software generates weekly reports of expenditures for each distinct project that we <br />term ULERs (Unbilled Labor and Expense Report). All employees code their labor hours and <br />expenses onto this state -of- the -art accounting tool. Mr. Myles will review the ULERs with the <br />Project Accountant, on a weekly basis to reconcile labor hours and expenses with the project <br />budget. The Deltek system is capable of coding labor and expenses to a limitless number of <br />tasks within a project. For example, the testing of each particular City of Santa Ana activity will <br />be coded to a unique project number sequence with an associated task budget. <br />City of Santa Ana Environmental Health & Safety Program Management Page is <br />F x 1� ; 25A --15 <br />