25A - AGMT - HEALTH AND SAFETY MNMT SRVS

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Agreement with Bureau Veritas North America, Incorporated September 16, 2014 Page 2 of 3 • Job Hazard Analysis • Safety Program Gap Analysis • Review and Update Written Programs. • Implementation of the Safety Program • Safety Training • Safety Meetings • Safety Program Management While the City's environmental, health, and safety programs are vast, the scope of work above represents the most critical fundamentals necessary at this time. Three firms submitted proposals. The firms included EHS International, Incorporated (EHS), Environmental and Occupational Risk Management, Inc. (EORM), and BVNA. A team of four City staff was organized to review the proposals. The team included Public Works Water Resources Manager, Police Senior Personnel Analyst, Public Works Street Maintenance Supervisor, and Senior Park Maintenance Supervisor. The proposals were reviewed using the following criteria: • Qualifications and Experience 30% • Understanding of the Scope of Works 30% • Demonstrated Knowledge of Health and Safety Related Work 20 %: • Staff Availability 10 %: • Responsiveness of the Proposing Firms and Fee Schedules 10 %: The firms ranked as follows: Subsequent 1 •' l ' t« Subsequent to the proposal evaluation and selection period, staff was directed to limit the budget to $180,000 per year for a two -year period with a third -year renewal provision. Staff met with the highest - ranking consultant, BVNA, and requested a revised proposal. The revised scope of work to be provided by BVNA and the hourly rates is based on the initial request for proposals; however, the lists of tasks will be prioritized to stay within the annual budget. In evaluating other agencies (i.e., City of Anaheim, City of Huntington Beach) staff found that environmental, health, and safety responsibilities are managed by different individuals specializing in each area of compliance. Most cities of comparable size employ several staff to handle the extensive workload required on an ongoing basis. 25A -2 :77= Subsequent to the proposal evaluation and selection period, staff was directed to limit the budget to $180,000 per year for a two -year period with a third -year renewal provision. Staff met with the highest - ranking consultant, BVNA, and requested a revised proposal. The revised scope of work to be provided by BVNA and the hourly rates is based on the initial request for proposals; however, the lists of tasks will be prioritized to stay within the annual budget. In evaluating other agencies (i.e., City of Anaheim, City of Huntington Beach) staff found that environmental, health, and safety responsibilities are managed by different individuals specializing in each area of compliance. Most cities of comparable size employ several staff to handle the extensive workload required on an ongoing basis. 25A -2